Manager of Meetings & Events

The position requires a degree of organizational skills and excellent time management as well as close attention to detail. • Oversees and facilitates all aspects of meeting planning from site selection, vendor negotiation, event registration, marketing, onsite staffing and post-event reporting • Assists with the management of contracts, speaker bios, session descriptions, handouts and RFPs • Assists with the association’s leadership development program, EMERGE • Oversees creation of marketing and communication plans for events via email, web and print • Coordinates creation of event brochures, publications and marketing materials • Manages hotel BEOs, budgets, reconciliation of meeting invoices at the conclusion of meeting, and coordinates preparation for payment • Oversees meeting preparation, supplies ordering and packing/shipping of event materials • Coordinates travel, lodging and expenses for participants/speakers as needed • Builds and maintains strong relationships with business partners, sponsors and exhibitors • Manages exhibit sales and exhibit hall, secures sponsors for conferences and special events • Secures sponsors for conferences and special events • Performs a variety of administrative functions related to meetings and events, including database management duties, and close coordination with finance staff on related billing and accounting matters • Tracks expenses for event budget reconciliation and assures accuracy for billing and accounting purposes • Creates and analyzes online evaluations and prepare post-event reports • Performs other duties as may be assigned by the Vice President of Education, Chief Education & Marketing Officer and/or CEO • Three (3) years association meeting planner experience • Minimum AA degree required; Bachelor’s degree preferred • Certified Meeting Professional (CMP) preferred WORKING CONDITIONS: General office working conditions. You will be evaluated in part based on your performance of the tasks listed in this job description.