Marketing and Event Programming Intern

Are you passionate about event planning, community engagement, and bringing people together for a great cause? The Rigby is seeking an Marketing and Event Programming Intern to help ideate, plan, and execute public events, including charity-driven initiatives.

In this hands-on role, you will create unique event concepts, secure partners and sponsors, coordinate logistics, and ensure seamless execution from start to finish. You’ll gain valuable experience in event management, promotions, and hospitality, while also supporting the private event coordinator.

This is an excellent opportunity for individuals interested in event planning, nonprofit engagement, or the hospitality industry.

Department Overview

The Events & Booking Department at The Rigby is responsible for curating engaging, community-driven experiences. From live music and themed events to fundraisers and local gatherings, this team ensures The Rigby remains a dynamic destination.

The department manages event ideation, logistics, partnerships, and execution while collaborating with internal teams and external organizations. By building sponsor relationships and community partnerships, the team expands outreach and supports charitable initiatives.

Key Responsibilities

Event Planning & Execution

Brainstorm and develop creative event concepts aligned with The Rigby’s brand
Plan logistics including materials, staffing, and scheduling
Coordinate event setup, execution, and breakdown
Ensure event details are documented and communicated to staff
Oversee events to ensure smooth operations

Sponsorship & Partnerships

Research and secure sponsors and community partners
Build relationships with local businesses, nonprofits, and artists
Assist in negotiating sponsorships and collaborations

Marketing & Promotion

Support marketing strategies for upcoming events
Assist with social media promotion, flyers, and outreach
Engage with local influencers, media, and community groups

Post-Event Evaluation

Track attendance, results, and key takeaways
Collect feedback from staff and attendees
Recommend improvements for future events

Additional Responsibilities

Assist with general venue operations as needed
Attend meetings with management to align on goals
Support the private event coordinator

Qualifications

Required:

Passion for event planning and community engagement
Strong creativity and problem-solving skills
Excellent organizational skills and attention to detail
Strong communication and teamwork abilities
Ability to manage multiple tasks and meet deadlines
Self-motivated with a proactive mindset
Flexible availability, including evenings and weekends

Preferred:

Experience in hospitality, bartending, or food service
Familiarity with budgeting and pricing strategies
Basic knowledge of marketing and social media promotion

Knowledge, Skills & Abilities

Knowledge:

Basic event planning and coordination
Community engagement and fundraising strategies
Budgeting for events, food, and beverage costs
Hospitality and venue operations
Sponsorship and partnership development
Marketing and social media promotion

Skills:

Creative event development
Event organization and logistics coordination
Strong communication and collaboration
Time management and multitasking
Vendor and partner coordination
Real-time problem-solving in fast-paced environments

Abilities:

Work independently and as part of a team
Interact professionally with guests, staff, and sponsors
Adapt to flexible schedules, including nights and weekends
Maintain organization and documentation for events
Execute events with strong attention to detail

Work Schedule

Nights and weekends required
Flexible scheduling available

Physical Requirements

Ability to lift and carry up to 50 lbs
Extended periods of standing and walking
Frequent movement throughout the venue, including stairs
Bending, reaching, and kneeling during setup and breakdown
Comfortable working in loud, high-energy environments

What We’re Looking For

We’re looking for someone who is creative, organized, and excited about bringing people together through meaningful events. If you’re eager to gain real-world experience in event planning, hospitality, and community engagement, this internship is a great opportunity to grow your skills and make an impact.

Pay: $12.00 - $15.00 per hour

Work Location: Hybrid remote in Madison, WI 53703