Marketing and Events Coordinator

Phelps is seeking a collaborative and highly organized and detail-oriented Marketing and Events Coordinator to support key marketing initiatives, including events, sponsorships, and department administration. This position requires a flexible work schedule to support events at varying times and locations with close collaboration with attorneys, firm offices, external vendors, and internal administrative teams to ensure seamless execution and accurate tracking of all events and sponsorship activity. Coordinate the logistics and execution of firm-sponsored and hosted events, including conferences, seminars, client events, sponsorship activations, internal programs, and community initiativesSupport all phases of event planning, working with the Senior Events Manager, including venue coordination, vendor communications and payments, registration management, promotional materials, staffing, CLE support when applicable, and post-event follow-upWork closely with lawyers, practice groups, and Client Development stakeholders to ensure events align with firm objectives, branding standards, and firm goalsAssist with the development and distribution of event-related communications, invitations, reminders, and post-event follow-upsAssist in managing the firm Company store and handle incoming logo item requests for lawyers, sponsorships, and holidaysInput events-related information into the backend of the firm's website Serve as a central point of coordination for firm sponsorships across all offices and practice groupsManage sponsorship intake with the Senior Marketing Manager, including documentation, deadlines, deliverables, and fulfillment requirementsTrack sponsorship budgets, fees, and payment status in coordination with the lead lawyers, accounting, and within the accounting system (3E)Partner with all 17 firm offices and external organizations to ensure sponsorship obligations are met and properly documented Assist in delivering logo items via the firm's Company store and firm logos and materials for sponsorships Working with the Senior Marketing Manager, draft and coordinate event and sponsorship-related communications, ensuring clarity, consistency, and brand alignmentMaintain internal tracking tools, spreadsheets, and calendars related to events and sponsorship commitmentsSupport ongoing process improvements related to event planning, sponsorship tracking, and internal communication workflowsAssist in managing the firm's Mardi Gras king cake gift process, including tracking, payments, and lawyer communicationsSupport coordination of photographers, including scheduling and storing lawyer headshots