Marketing Assistant- Events & Promotions

Marketing Assistant – Events & Promotions

The Marketing Assistant – Events & Promotions supports the planning, coordination, and execution of company events, conferences, conventions, and tradeshows, ensuring each is well organized and executed smoothly from concept through completion.

We’re seeking a highly detail-oriented and organized Marketing Assistant to support company events and promotional efforts. This role plays a key part in coordinating logistics, managing timelines, registering for events in a timely manner, and tracking all relevant event and attendee details. The ideal candidate is proactive, organized, and comfortable managing multiple projects at once.

This role requires strong organizational skills and attention to detail, with responsibilities spanning event logistics, registration management, travel coordination, marketing support, and administrative execution to ensure well-organized events and consistent marketing operations.

Objectives of This Role

Support the planning and execution of company events, conferences, conventions, and tradeshows from concept through completion
Ensure timely registration for tradeshows, conferences, and events, meeting all deadlines and requirements
Track event details, timelines, budgets, and registration requirements to ensure accurate execution
Maintain detailed records for each event, including attendee information, booth details, shipping deadlines, and on-site requirements
Assist in maintaining relationships with vendors, partners, and internal teams
Support marketing initiatives through coordination and administrative execution
Ensure compliance with company policies and applicable safety standards

Responsibilities

Coordinate with internal teams and vendors to support event requirements and logistics
Register the company for tradeshows, conferences, and events in a timely manner, ensuring all forms, payments, and materials are submitted accurately
Track all event-related information, including attendee lists, exhibitor details, deadlines, booth specifications, shipping instructions, and on-site requirements
Manage travel and lodging arrangements for staff attending events
Plan and organize materials and equipment needed for events, including packing lists and shipping logistics
Maintain organization of marketing supplies and keep an updated inventory of swag, promotional materials, and technical information
Support event logistics such as presentation materials, signage, giveaways, and booth setup
Assist with placing advertisements, tracking ad schedules, and reviewing renewal dates to ensure timely updates
Help prepare print and promotional materials to advertise company products, services, or events
Support on-site event preparation, execution, and breakdown as needed
Troubleshoot and assist with resolving issues that arise before or during events
Maintain organized records of vendors, event details, registrations, and marketing placements

Required Skills and Qualifications

Experience supporting events, marketing initiatives, or administrative coordination
Strong organizational, time-management, and multitasking skills
High attention to detail and ability to manage multiple deadlines
Strong interpersonal and communication skills

Preferred Skills and Qualifications

Bachelor’s degree (or equivalent experience) in marketing, communications, event management, or a related field
Experience with marketing coordination, advertising placement, or promotional support
Familiarity with event management, project tracking, or marketing tools
Experience or familiarity with TWG Health & Nutrition products, services, or industry
Flexibility for frequent travel to company events
Ability to work at different TWG facilities as needed
Availability to work weekends when required