Marketing Events Coordinator

BROAD FUNCTION AND SCOPE OF THE POSITION: The Marketing Event Specialist is responsible for the full coordination, execution, and financial administration of all food shows across the region. Manage all logistics for food shows/ market events, ensuring seamless planning, setup, execution, and post-show follow‑up.Manage show schedules, distributor calendars, client participation, booth assignments, and product placement.Oversee ordering, shipping, staging, and distribution of show materials to include samples.Ensure accurate and timely communication across clients, sales teams, and internal teams. Ensure all show materials, booth setups, and product presentations comply with Affinity Group brand standards.Verify accuracy of distributor forms, show contracts, confirmation documents, and billing.Maintain version control and documentation for all show-related assets. Track show results, participation metrics, and performance data.Compile post‑show summaries and provide insights to Sales and Leadership.Maintain detailed records to support planning improvements and cost efficiency. Prefer a Bachelor’s degree in marketing or a related field.Minimum of 2-4 years of experience in marketing, foodservice operations, or distributor management.Experience working with clients and distributors in a foodservice environment preferred.Proven ability to handle high-volume, fast-paced operational workloads.Strong organizational and project management skills with the ability to manage 100+ simultaneous events.Excellent communication skills and ability to collaborate cross‑functionally.Proficiency in MS Office Suite; familiarity with Canva, Adobe tools, and digital marketing assets a plus.Ability to negotiate professionally and manage vendor/distributor relationships.Strong attention to detail, accuracy, and financial accountability.Strong problem-solving skills.Ability to work evenings/weekends during show seasons.