Marketing Events Coordinator

About the Role We’re looking for a contract Marketing Events Coordinator to own end-to-end logistics and execution for Hireology’s external event program — spanning trade shows, industry conferences, sponsorships, hosted dinners, leadership exchanges, and company events. What You’ll Own Event Logistics & Execution Think beyond logistics to how each event actually feels — for attendees, prospects, customers, and the internal team representing Hireology Sweat the details that others miss: the right swag for the right audience, a well-timed communication that sets expectations clearly, a hosted dinner that feels curated rather than routine Ensure Hireology shows up consistently and professionally across every event format and vertical — from flagship trade shows like NADA to intimate leadership exchanges Bring a point of view on what elevates an event from transactional to memorable, and advocate for those details when building event plans Identify and confirm internal event staffing across BD, Sales, CS, and executive teams Book and confirm hotel reservations for all attending team members; ensure each attendee has what they need well in advance of travel Send detailed calendar holds for all events, with full itineraries embedded in the invite — and make sure those communications are clear, complete, and well-timed Partner with Marketing on content readiness — ensuring decks, collateral, and creative assets are finalized ahead of event deadlines Coordinate speaker prep: schedule prep calls, submit bios/headshots/decks to organizers by their deadlines 3+ years of experience in event coordination, event operations, or a logistics-heavy marketing role — B2B or trade show experience strongly preferred Proven ability to manage multiple simultaneous events across different stages of planning without dropping details An eye for experience design — you notice what makes an event feel polished and you advocate for getting those details right Strong project management instincts — you build the checklist before anyone asks, and you document everything Experience coordinating travel logistics (hotels, flights, ground transport) for teams Skilled cross-functional communicator — comfortable working across Sales, BD, CS, and executive stakeholders; your briefs are clear, complete, and sent early Familiarity with Monday.com, Salesforce, and HubSpot preferred Experience with FedEx advance shipping and vendor/exhibitor portal management a plus Based in Chicago; able to work from our office and travel up to 15% of the time