Meeting and Events Planner

Welcome to Mainehealth! We are currently seeking a highly organized and detail-oriented Meeting and Events Planner to join our team. As a vital member of our organization, you will be responsible for planning and executing a wide range of events and meetings, ensuring that they run smoothly and exceed expectations. If you have a passion for event planning, excellent communication skills, and a knack for problem-solving, we want to hear from you. Join us and help us create unforgettable experiences for our clients and guests.\n\nPlan and coordinate all aspects of events and meetings, from initial conception to final execution.
Develop event budgets and timelines, and ensure all events stay within budget and are executed on time.
Collaborate with internal teams and external vendors to ensure all event details are communicated and executed effectively.
Negotiate contracts and rates with vendors to secure the best services and prices for events.
Manage event logistics, including venue selection, catering, transportation, and audio-visual needs.
Create and distribute event invitations and manage RSVPs.
Coordinate event registration and handle attendee inquiries.
Develop event agendas and ensure all necessary materials and equipment are prepared and available.
Monitor and track event expenses and provide regular updates to management.
Conduct post-event evaluations and make recommendations for future improvements.
Act as the main point of contact for event attendees and handle any issues or concerns that may arise.
Stay updated on industry trends and make recommendations for incorporating new ideas and technologies into events.
Maintain a high level of professionalism and customer service at all times.
Adhere to company policies and procedures, as well as all health and safety regulations.
Assist with other administrative tasks and projects as needed.

Mainehealth is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.