Meeting & Event Coordinator

Meeting & Event Coordinator – JLL

What this job involves:

The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations. If you're passionate about hospitality and thrive in dynamic, client-facing environments, this is your chance to make every event memorable.

What your day-to-day will look like:

Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requestsConsult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event supportManage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor servicesConduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready-to-use condition with flawless execution standardsProvide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocolsCollaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpointsCollect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

Required Qualifications:

Bachelor's degree or equivalent work experience in event planning, hospitality, or related field1-3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center managementStrong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocolsExceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environmentsProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platformsProven ability to manage multiple concurrent events with strong organizational and project management capabilitiesPhysical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Preferred Qualifications:

Experience with audio/visual technologies and technical equipment coordination for corporate eventsTrack record of initiative, integrity, and sound judgment in fast-paced, high-pressure corporate environmentsCollaborative leadership skills with demonstrated ability to work effectively across workplace management teamsExperience utilizing facilities management platforms such as Corrigo for work order and invoice submission processesKnowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

Location: Houston, TX

Work Shift: 1st Shift, Monday to Friday, 7:30 AM to 4:30 PM