Meeting & Event Coordinator

Overview

We’re looking for a detail-oriented Meeting & Event Coordinator to plan and execute internal meetings, events, and programs from start to finish. This role partners closely with internal teams and vendors to deliver high-quality experiences that support business goals and enhance employee engagement.

This is an on-site role with hands-on involvement in event setup, execution, and follow-up.

Key Responsibilities:

• Plan, coordinate, and execute meetings, events, and team activities

• Partner with stakeholders to understand goals and recommend themes, catering, setup, and de cor

• Manage all event logistics including catering, AV, space setup, and coordination with IT/facilities

• Directly responsible for event setup, teardown, and on-site execution

• Manage vendor relationships, contracts, and performance

• Track budgets, expenses, and identify cost-saving opportunities

• Order and maintain food, snacks, and event supplies

• Create event timelines, diagrams, and post-event follow-ups

• Support employee engagement through seasonal events, pop-ups, and special programs

Qualifications:

• 2–4 years of experience in event coordination, hospitality, or similar role

• Strong organizational, multitasking, and problem-solving skills

• Excellent communication and stakeholder management abilities

• Experience managing vendors, budgets, and multiple events simultaneously

• Proficiency in Microsoft Office

• Strong attention to detail with an eye for quality, food, and aesthetics

• Ability to work independently in a fast-paced environment

• Comfortable being on-site, including standing, walking, and lifting up to 25 lbs

What We’re Looking For:

• A proactive, detail-driven team player

• Someone who thrives in a fast-paced, hands-on environment

• A passion for creating engaging, high-quality experiences

Skills:
Audiovisual, Budget Management, Business Support, Catering Services, Communication Skills, Cost Control, Detail Oriented, Event Management, Expense Tracking, Lift/Move 25 Pounds, Logistics Management, Microsoft Office, Multitasking, Organizational Skills, Plan Meetings, Problem Solving Skills, Supplier Relationship Management (SRM), Team Player, Vendor/Supplier Management, Vendor/Supplier Relations

About the Company:
Saicon Consultants Inc