Meeting Event Planner

Company Description

Plan-it Satisfaction is a full-service meeting and event management company with over two decades of experience supporting medical and corporate clients across the nation. The organization specializes in high-stakes events ranging from intimate advisory boards, product theaters, and roundtables to large investigator meetings, symposiums, and domestic product launches. With a focus on seamless logistics, strategic planning, and close client collaboration, Plan-it Satisfaction ensures every event is delivered with precision and professionalism. Our team is dedicated to flawless execution, measurable outcomes, and creating impactful experiences for participants in both virtual and on-site formats.

Role Description

The Meeting Event Planner is a part-time hybrid role (remote with required on-site event execution across domestic travel destinations). This position is responsible for supporting the planning, logistics, and on-site execution of corporate and medical meetings throughout the country.

Day-to-day tasks include assisting with timeline tracking, budget management, and vendor communications; coordinating venue selection, audiovisual services, and travel arrangements; and preparing event materials for seamless delivery. During live events, this role provides hands-on, on-site support to manage logistics and ensure smooth operations. The Meeting Event Planner will collaborate with internal teams and clients to deliver exceptional experiences, track event metrics, and handle post-event reporting.

Qualifications

Experience: Minimum of 2 years of professional experience in meeting and event planning, logistics coordination, or hospitality management (including direct exposure to hybrid, virtual, or live event execution).On-Site & Travel Readiness: Willingness and ability to travel domestically for live event setup, vendor management, and on-site event execution.Project Management: Strong organizational skills with a proven track record of managing multiple event timelines, budgets, and vendor contracts simultaneously.Tech Savvy: Proficiency with virtual meeting platforms (e.g., Zoom, Webex, Teams), Microsoft Office/Google Workspace, and modern event management software or CRMs.Communication: Excellent written and verbal communication skills, with sharp attention to detail when interacting with vendors, internal teams, and clients.Workplace Adaptability: Self-motivated and accountable when working remotely, paired with energetic, hands-on collaboration during live on-site events.Client & Industry Comfort: Professional demeanor when interacting with medical and corporate stakeholders; prior experience supporting healthcare, pharmaceutical, or life sciences events is a plus.Problem Solving: Quick-thinking, adaptable, and calm under pressure when resolving real-time, time-sensitive logistics during live events.Education: Bachelor’s degree in Event Management, Hospitality, Business, Communications, or a related field (or equivalent combination of education and hands-on industry experience).