Meeting & Event Planner

Role overview:

We're hiring a full-time Meeting & Event Planner, Certified Meeting Professional (CMP), in Miami Beach, FL. You'll own the planning and on-site delivery of our meetings and events, from weddings, mitzvahs and quinces to conferences, celebrations, and multi-day programs.

• Title: Meeting & Event Planner, CMP

• Location: Miami Beach, FL (on-site; some evenings, weekends, and travel)

• Type: Full-time, exempt

• Reports to: CEO

Key responsibilities:

These duties follow the areas a CMP is trained and certified in (the CMP International Standards).

1. Strategic planning: set each event's goals, audience, and success measures with leadership; keep an annual events calendar tied to organizational priorities.

2. Project management: build timelines, task lists, and run-of-show documents; track every milestone from first idea to final wrap-up.

3. Financial management: build and manage event budgets, forecast costs and revenue, approve invoices, and reconcile final spend.

4. Meeting and event design: shape the program, agenda, and guest experience; plan food and beverage, AV and technology, décor, and entertainment; write banquet event orders (BEOs).

5. Vendor and staff coordination: select and direct caterers, AV teams, transport, and other suppliers; brief and supervise staff and volunteers on site.

6. Risk management: plan for safety, security, and emergencies, including hurricane-season contingencies; handle permits, insurance, ADA accessibility, and legal compliance.

7. Marketing and communications: promote events, write invitations and attendee communications, and manage event signage and materials.

8. Evaluation and reporting: run post-event surveys and debriefs; report on attendance, costs, outcomes, and lessons learned.

9. Professional standards: uphold ethical practices and sustainability where possible; keep the CMP current through continuing education.

Required qualifications

• Current Certified Meeting Professional (CMP) credential in good standing

• 3+ years of hands-on meeting and event planning, including on-site management

• Proven vendor negotiation and contract experience (hotels, venues, catering, AV)

• Experience building and managing event budgets

• Strong organization, written communication, and calm under pressure

• Proficiency with Microsoft 365 or Google Workspace and at least one event platform (e.g., Cvent, Eventbrite, Bizzabo)

• Able to work evenings and weekends around events, travel as needed, and lift up to 25 lbs during setup

Preferred qualifications

• Bachelor's degree in hospitality, event management, or a related field

• Knowledge of the South Florida venue and vendor market

• Bilingual English/Spanish

• Experience with nonprofit, community, or faith-based events

• Additional credentials such as CSEP, CMM, or DES

• Food safety (ServSafe) or alcohol service certification

How to apply

Send your resume, a copy of your CMP certificate (or certificate number), and a short note on an event you're proud of, including its size and budget. A portfolio or sample run-of-show is a plus.

We are an equal opportunity employer and welcome applicants of all backgrounds.