Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. What You'll Do: • Develop comprehensive meeting strategiesby determining event purpose, creating detailed project plans with specifications, and gathering historical program information to inform planning decisions • Identify and address stakeholder needsby preparing program outlines, designing engaging content, selecting speakers, and establishing clear success metrics and technology requirements • Lead venue and facilities coordinationby selecting appropriate geographical locations, identifying required services, coordinating security procedures, and conducting pre-meeting briefings and post-event debriefs with suppliers • Be responsible for all technology and logisticsby planning technology requirements, figuring out room setups including seating and AV, handling shipping of materials, and ensuring compliance with M&E technology usage standards • Handle financial and contract managementby developing budgets, negotiating vendor contracts, conducting RFP processes, running payment and billing processes, and ensuring adherence to deposit terms and client contract guidelines • Coordinate registration and risk managementby establishing invitation and registration procedures, assessing insurance and operational needs, handling exhibitor booth assignments, and securing transportation and travel arrangements • Handle food and beverage operationsby determining F&B requirements that support program objectives, coordinating all catering needs, and preparing housing reports in a timely manner • Proactively manage issues and customer concernsby identifying potential client, program, or delivery challenges and calling out them promptly for timely resolution • Provide strategic program leadershipby traveling onsite for assigned programs as the business lead and meeting owner, collaborating with onsite teams, and delivering comprehensive program debrief notes to all stakeholders • Drive continuous improvement and growthby staying current with industry knowledge through training and external events, identifying upselling opportunities, and performing additional duties as assigned Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate's relevant experience, skills, knowledge, and work location. Benefits at a glance (/experience100. Please let your recruiter know if you need an accommodation at an.

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