Meetings and Events Manager

Job Title: Meetings and Events Manager

Job Location: US, East Coast - Remote

Job Duration: 12 months contract, Possibility for extension

Job Summary:

Meetings & Events Manager will be a key contributor to the overall Meetings & Events Operations Team to support local, regional and Global meetings. Key responsibilities for this role include:

Manage and execute meetings and events with participants for up to 250 people for internal meetings such as: Sales Meetings, Training sessions, Functional Meetings and any other internal meeting assigned. External / Complex Meetings, such as: Commercial, Medical and Clinical Advisory Boards, HCP Summits, Investigator Meetings etc.Manage meeting strategies, sourcing, planning, and execution of assigned Meetings, including but not limited to venue sourcing, hotel negotiations, pre-planning activities, budgeting, on-site event management, post event reconciliation and oversight of Meeting Planning Agencies. Cross functional business partnership: understanding key business area priorities and providing support (leveraging internal/external resources)Partners with relevant stakeholders (e.g., Compliance, Finance, Travel etc.) to conduct M&E activities according to VM&E and processes or if needed locally.Accountable for managing meeting budgets, meeting reconciliation, spending and contract documentation within the M&E platform CVent and related systems.Support the M&E Team and the client's functions to drive change management in the regions and locally for the new VM&E policies, and processes. For ensure all required approvals are in place for the various meetings; Example: HCP spend limits are adhered to or have the appropriate approvals.Manage all meetings within the CVENT platform from sourcing, registration, budget management, TOV reporting, commission collection and meeting reconciliation etc.Accountable and responsible for the accuracy and being compliant of all managed events.Manage any assigned tasks as directed. Minimum qualifications for this role are:

Bachelor’s Degree in Event Management or a related field such as Hospitality Management or similar, with a minimum of 5-8 years of experience managing meetings of up to 250 pax.Must have at least 3 years of Pharmaceutical Meeting Management experience (advisory boards, Investigator meetings, Clinical Meetings etc.). Good understanding of HCP requirements. Proficient in managing Budgets, forecasting, contract negotiation, cost analysis.Well versed with MS Office (Word, Excel, PowerPoint, Outlook) and CVENT, the company event management softwareAbility to work as a team player or independently to execute projectsHighly proactive, communicative, organized and detail oriented. Strong project management skills Ability to work under pressure and manage complex situations confidential and discreet. Willingness to travel to manage projects and be on site at key events as required. Estimated travel 30%.Proficiency in speaking, comprehending, reading and writing English is required.