Office Assistant / Special Event Coordinator

DESCRIPTIONOffice Assistant/Special Event Coordinator

Based on Experience; $20.00 to $22.00 per hour to start.

We will consider both PT or FT applicants. This position is located in our corporate office in Springfield, MA. The hours will be Monday through Friday, during business hours, and some limited weekend hours fielding phone calls may be required in busy times.

An exact schedule can be discussed. We will consider FT hours, or a parent-friendly schedule as well.

SUMMARYValet Park of America is seeking a friendly, outgoing, and energetic individual to be in a blended role in our office, functioning as both an Office Assistant and Special Event Coordinator. This is a position that will require extensive communication with potential clients, event planners, and current clients planning weddings, and private events at their homes or off-site venues that are considering our services. Professionalism and attention to detail, while treating each event with the utmost importance are all essential to this position.

We are proud members of The Knot's Hall of Fame for their Best of Weddings Program, and we are looking for a team member who will take pride in continuing this excellent reputation.

A large portion of this position will involve coordinating travel arrangements with clients hiring our shuttle and parking service, preparing directions, scheduling staff, etc.

Additionally, with a blended role as an Office Assistant, responsibilities will include assisting with all incoming phone calls, office visitors, and assisting with orders for both rentals and sales of Mobility Scooters, as well as other roles as needed.

PRIMARY RESPONSIBILITIESSales and planning of private transportation services and valet parking services for private eventsAttend trade shows and events to showcase our service as neededWork closely with sales and marketing team to achieve goalsCommunication for staffing and site visits if needed with regional managers on any private event in their location.Generate leads and drive salesAnswering sales calls for new and existing clients and coordinating their servicesComplete Special Projects as assigned by the Director of Special EventsIdeas and insight for social media posts to promote special event servicesAssist with Marketing and Sales Materials as neededAssist in other areas as neededSKILLS AND QUALIFICATIONSCustomer ServiceWritten and Verbal Communication SkillsOrganizational SkillsResearch SkillsPresentation SkillsClient RelationsDriving SalesSelf-ConfidenceMulti-TaskingBasic Knowledge in Microsoft Office, Teams, Social Media KnowledgeVPA is an Equal Opportunity Employer.