Office Experience and Events Specialist

Key Office Experience and Concierge responsibilities of this role include: • Work with the Operations Director and the Office Experience (OE) team to support initiatives that improve the office experience for all staff and visitor • Work in collaboration with the OE team to deliver a high-level of service for anyone who enters the Philadelphia office. This service includes handling: • office and conference room reservations • adding visitors into the building’s security portal • issuing and auditing employee and visitor access badge • planning and ordering catering, snacks, beverages, and supplies • meeting and events planning and support • stocking supplies and helping to maintain the cleanliness of the office • Work in collaboration with the Administrative Services and OE teams to coordinate and support large-scale in-office meetings, ensure the delivery of seamless logistical support including AV coordination with the IT team • In partnership with the OE team, act as a point of contact for vendor relationships as required including catering, equipment, supplies, maintenance, security, events, and other services • In partnership with the OE team, liaise with building management to ensure a high-level of janitorial and security services in the office, coordinate general maintenance and repair • Provide support on special projects as assigned • Provide backup support to other members of the OE team as needed • Handles challenging situations with poise, understanding, and tact, and displays a high degree of professionalism. • Organizational skills and the ability to handle competing priorities. In return we are committed to supporting you in discovering the most fulfilling career journey possible—and unlocking your potential to advance the world