Part Time Event Planner Job at Oak Ridge Associated Universities in Washington

As the US Government's only government agency with the dual role of a DFI, DFC partners with the private sector to finance solutions to the most critical challenges facing the developing world today.Scope: To enhance and further the DFC mission, the agency is looking to contract with a part time personal services contractor (PSC) to oversee the planning, management, and execution of DFC events. The following outlines possible tasks that may be required throughout the performance of the contract:2.1 Event Scoping and Research2.1.1 Work with DFC customers and offices in need of event planning services to draft out an overarching scope, vision, agenda, and timeline of the needed event in a clear and standardize format for easy review and feedback by DFC stakeholders.2.1.2 Conduct market research based on the established event scope. At a minimum this should include contacting at least three (3) different options in venue/training depending on the nature of the request, with the full event package including price, and compiling findings on options and price into an easy-to-read package for DFC customer review.2.2 Event Approvals2.2.1 Work with the DFC customer to complete the necessary DFC event planning forms and budget requests, inclusive of all documentation and compiling the best value market research package for attachment to the event planning form/package.2.2.2 Work with DFC event review stakeholders through the approval process, finding answers to any questions about the event and providing additional information when needed. Examples of day of tasks include, but are not limited to, day of venue set up reviews (making changes as needed), hosting check in, coordinating support participants such as speakers, facilitators, or caterers, and trouble unforeseen day-of issues.2.6 Post Event Coordination and Follow Ups2.6.1 Assist with post event wrap up, including ensuring final invoices and payments for event support staff are received and taken care of in a timely manner.2.6.2 Conduct surveys and other post-event analysis to draft a report of event successes and lessons learned related to the achievement of the initial event scope and objectives, to keep on record for future DFC event planning.Deliverables:3.1 Monthly Report - This report should outline all events in progress for DFC, the stage and status of the event, the party currently responsible for the current step in the planning process (ex: PSC completing market research; OGC reviewing event justification; or Waiting for Confirmation from vendue for booking request), any risks to event success foreseen, and separately any risk directly impacting event costs.3.2 Deliverables related to the event - Depending on the size and scope of the event, the PSC may be required to produce work products related to their event planning responsibilities such as market research report, draft event packages for DFC approvals, final event packages based on DFC feedback to draft packages, event marketing, publicizing, and reservation material, commercial agreements with facilitators and venues, and any other documentation and work product required for successful booking and hosting of DFC events.Performance Standards:Performance will be based on the ability to use market research and an existing network of event venues to provide a robust host of options for DFC events. Upon event approval, the expectation is the PSC will work within the established budget for the event.