Part-Time Workshop Assistant & Event Planner

Hybrid: On-site at Vesper Design Creative Studio, Rancho Santa Fe, CA for events/meetings; remote and flexible for planning Up to 20 hours/week, flexible schedule Key Responsibilities • Collaborate with Studio Director and host artists to develop workshop concepts and materials lists • Create and maintain event schedules, coordinate instructors, and reserve studio spaces • Assist with participant registration, confirmations, and pre-event communications via email and phone • Oversee on-site setup: arrange tables, supplies, refreshments • Provide on-site workshop support: greet participants, assist with materials, and collect feedback • Handle post-event tasks: process sales, update inventory logs • Assist with marketing: draft event descriptions, update website/calendar, and collaborate on and schedule social-media posts • Track project expenses; submit reimbursement requests with receipts • Uphold confidentiality, data security, and quality standards in remote and on-site work Required Qualifications • Event-planning, art education, project management or project-coordination experience • Exceptional organizational skills and comfort with digital collaboration tools (Google Workspace,Microsoft Office, Zoom) • Strong written and verbal communication • Ability to be on-site for key events, workshops, and team meetings on semi-short notice • Reliable access to a home office setup and high-speed internet for remote planning We look forward to learning how your skills and passion for creative collaboration will enrich our studio community!