Private Events Day of Coordinator (Part-time)

Position:Private Events Day of Coordinator (Part-time)

Location: Cincinnati, OH

Job Id:1027

# of Openings:1

Private Events Day Of Coordinator - Weddings & Hospitality (Part-time)

Reports to: Private Event Manager

Contract Type: Part-time

Compensation: $25.00/ Hour

Company Overview:

Rhinegeist Brewery is a regional craft brewery based in the historic Over-The-Rhine in downtown Cincinnati, Ohio. We have built a strong and dedicated team of employees that believe in the power of beer to bring people together, create fantastic ideas, and build a community. Our unique group of employees believes that it is our responsibility to make inspiring beverages and cultivate memorable experiences. We strive to find high-quality, creative solutions with a fierce spirit of independence as we grow. At Rhinegeist, we welcome all people and thrive on a variety of backgrounds, perspectives, and skills. We are proud to be an Equal Opportunity Employer.

Position Summary:

Our Private Events team is expanding! We are looking for a personable, organized, and detail-driven Private Event Coordinator to join our hospitality team. This position is ideal for someone with a passion for creating unforgettable experiences and the ability to manage multiple moving parts with grace and professionalism. This role is ideal for someone who thrives in a hospitality environment and is passionate about curating exceptional guest experiences. You will play a hands-on role in coordinating wedding ceremonies, receptions, and private events at our venue, supporting clients from planning to execution.

Essential Functions:

Act as the main point of contact for clients (prior to the event and for day of) planning private events.
Provide on-site support during events to manage setup, troubleshoot issues, and ensure smooth operations and service.
Communicate with caterers, florists, photographers, and entertainment providers to ensure seamless service delivery.
Oversee event setup, vendor arrivals, guest flow, and tear-down, ensuring a smooth experience for all involved.
Work with internal teams (Event Manager, Event Coordinators, Beverage & Event Assistant, Bar Staff, Preparation & Maintenance team) and external vendors to ensure seamless event execution.
Orchestrate ceremony rehearsals and day-of-event coordination.
Follow detailed event timelines and floor plans based on client preferences and venue logistics.
Serve as a calm and confident point of contact for clients, vendors, and guests during events.
Maintain accurate records, contracts, and communication logs.
Provide post-event feedback and help identify areas for improvement.
Ensure compliance with all safety, health, and legal regulations

Requirements:

At least 2 years of experience in event planning or coordination, ideally within the hospitality, wedding, or venue management sector.
Strong interpersonal and client service skills (verbal and written)
Excellent organizational and multitasking abilities
Comfortable working independently and as part of a team.
Ability to work flexible hours, including evenings, weekends, and holidays
Proficiency in event management software (e.g., Tripleseat, Prismm, or similar) is a plus
Exceptional attention to detail and problem-solving abilities
Ability to prioritize tasks and work under pressure while staying organized and managing time well
Bachelor's degree in Hospitality Management, Marketing, Communications, or related field preferred
Proficient with Microsoft Office, Google Workspace
Fast-paced and client-facing
Some lifting and physical activity will be required for event setup.
Requires availability during non-traditional work hours

Physical Requirements:

Physical ability to walk, stand, and oversee active event spaces for extended periods
Lift anywhere between 5 lbs - 50+ lbs multiple times per day - using carts/dollies to transport from space to space
Lifting and pushing Kegs, Cases of wine/liquor/soda/beer, Tables, Chairs, Linen bags, Trash/recycling, Glassware/cases
Vendor load in/load out
Bending, squatting, reaching
Sitting in an office setting for 1-2 hrs/week
Standing/Walking for 8 hours with scattered opportunities to sit
Climbing multiple flights of stairs several times a day to different event spaces

Additionally, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a position.