Project and Event Manager

Futures Explored has been supporting adults with intellectual and developmental disabilities for over 60 years. Key ResponsibilitiesVideo Production & Operations: • Assist with marketing Futures Films • Assist with creation of contracts and manage contract delivery and implementation • Coordinate all aspects of video shoots, including scheduling crew, booking interviewees, and managing shoot logistics • Track project timelines, deliverables, and milestones using project management tools (e.g., Airtable, Asana, Trello, or similar) • Monitor team bandwidth and flag scheduling or resource conflicts • Manage basic budgeting tasks: track expenses, handle vendor/crew invoices, assist with client invoicing and tracking payments • Maintain clear, timely communication between clients and creative team throughout production cycles • Supervision of film crew including scheduling, timecard oversight, training and mentoring, engaging of Director or Coordinator for disciplinary action. • Schedule and oversee event crew for cleaning, setup, and breakdown • Ensure the facility is ready before each rental and properly closed down afterward • Maintain accurate records of bookings, usage logs, and rental invoices • Help enforce facility rules to ensure safety and appropriate use of the space • Identify and communicate scheduling conflicts or operational issues proactively • Supervision of event crew including scheduling, timecard oversight, training and mentoring, engaging of Director for disciplinary action. Qualifications • 2+ years experience in project management, video production coordination, event or facility management, or a related field • Excellent organizational skills with the ability to manage multiple tasks and timelines • Strong interpersonal and customer service skills; comfortable communicating with diverse stakeholders • Experience with invoicing, scheduling, and basic financial tracking • Technologically confident – comfortable using Google Workspace, shared calendars, spreadsheets, and project tools • Able to work independently, think proactively, and solve problems as they arise • Willingness to work flexible hours, including some evenings or weekends depending on rentals • Possess a valid CA driver’s license, insurable driving record, and evidence of auto insurance. • Open to work in the evenings and weekends for participant support, meetings, and community events – if needed.