Project Event Coordinator

US Citizen Only - 6-12 Month Contract to Hire - Hybrid – Onsite 3 Days a week 45202

Pay Rate: $35 - $40/hr W-2

The Private Event Coordinator plays a critical role in supporting learning delivery through the end-to-end coordination of private training events for client organizations. This role requires strong organizational skills, a project management mindset, meticulous documentation practices, and the ability to adapt workflows across varied client needs. Coordinators ensure a high-quality learner experience while supporting internal teams with accurate, timely logistical and administrative executi

on.

Responsibili

ties:Event Coordination & Exec

utionManage the full lifecycle of private training events, from initial intake through post delivery wrap up.Coordinate event requirements such as schedules, agendas, instructor support, materials, and client specific customizations.Maintain proactive ownership of events including self-assigning classes based on load balancing guidelines.Documentation & Process Compl

ianceMaintain accurate, up to date documentation to ensure continuity across teams and coordinators.Follow established workflows and contribute to process consistency across the team.Capture all relevant details and decisions in the event record, ensuring transparency and auditability.Workload & Pipeline Manag

ementParticipate in a collaborative claiming/assignment model to balance team capacity, event complexity, and delivery timelines.Manage personal workload to ensure events progress on schedule and stakeholders are informed of risks or blockers.Serve as a self-starter who anticipates needs and drives tasks to completion without waiting for direction.Use resources including documentation and management support to remain compliant.Stakeholder Communic

ationWork in collaboration with the sales rep to act as the primary operational contact for instructors, client partners, and internal delivery teams.Provide clear, proactive communication regarding scheduling, logistics, and expectations.Participate in routine coordination meetings (e.g., weekly syncs) and contribute updates.Cross Functional Collabor

ationWork closely with various teams including labs, kits, training support and instructor management to ensure cost effectiveness and accurate delivery.Collaborate with team members to continuously improve process quality, tools, and documenta

tion.

Requir

ements:1–3 years of experience in event coordination, project coordination, learning operations, or similar roles.Strong organizational skills with the ability to manage multiple simultaneous events.Excellent written and verbal communication skills.Ability to follow structured processes while adapting to client specific variations.Comfortable using digital collaboration tools (e.g., SharePoint, Teams, Salesforce).Detail oriented, proactive, and able to work indepen

dently.

Preferred Qualif

ications:Experience in training delivery operations or client facing service roles.Experience supporting global teams or remot

e events.

Nice to h

ave skills:Experience specifically in training delivery operations or learning operationsPrior client facing coordination or service delivery experienceExperience supporting global teams and/or live virtual or remote eventsFamiliarity with instructor management, labs, or training support workflowsExperience contributing to process improvements, templates, or operational documentationComfort operating in high volume, fast paced delivery e

nvironments

CBTS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state an

d local laws.