Projects and Events Coordinator

The Projects and Engagement Manager plays a central role in advancing the Office of the Executive Vice President and Provost (EVPP) academic mission by leading the coordinated execution of high-impact engagement initiatives and complex projects. Develop and maintain comprehensive project plans, timelines, milestones, and deliverables across multiple initiatives (in person, hybrid, and virtual) Monitor progress, identify risks, and implement mitigation strategies to ensure successful projects and initiatives outcomes Conduct research, analysis, and stakeholder engagement to inform project planning and decision‑making Build and sustain strong relationships with internal and external partners Serve as a key liaison across the EVPP and broader institution, ensuring effective communication and coordination of EVPP events Represent the EVPP in initiatives related to engagement, belonging, and institutional culture Foster collaborative partnerships that advance strategic priorities and enhance community impact Prepare draft briefings, status reports, and recommendations to inform decision‑making Maintain accurate and accessible project documentation and records Provide timely, routine, executive‑level project summaries to EVPP leadership Provide executive and operational administrative support to the Chief of Staff Contribute to continuous improvement of office operations, processes, and administrative systems Establish and refine systems, tools, and workflows to support consistent and efficient project and event delivery; and administrative operations Support procurement, expense processing and tracking, and compliance with university policies and procedures. Bachelor’s degree in business administration, non‑profit management, hospitality management, or related field; and, A minimum of six (6) years of relevant progressive experience in project coordination, event planning, community engagement, academic or administrative administration, or related fields Demonstrated success leading, managing and coordinating complex, cross‑functional projects and high‑profile events and meet deadlines in a fast‑paced environment Ability to coordinate projects across multiple stakeholders and functions Experience working with or supporting senior leadership in a complex organization Ability to work both independently and collaboratively in a high‑performing team environment Excellent written and verbal communication skills, including preparation of executive‑level materials Strong organizational skills with high attention to detail High proficiency with technology, specifically project management and tracking tools On event days and occasionally, ability to work longer hours, and engage in physical activities related to events. Experience in higher education, nonprofit or similarly complex institutional environments Project management and/or event management certification Experience advancing community engagement, belonging, or organizational culture initiatives Demonstrated ability to translate strategy into execution and measurable outcomes Experience coordinating high‑visibility events or programs Adaptability and composure in high‑pressure settings Strong problem‑solving skills and adaptability in a dynamic setting Strong interpersonal skills and ability to build effective working relationships Advanced knowledge of Google Suite Adept in use of CoPilot/Gemini or other as administrative tools for work optimization Experience managing budgets, vendors, and contracts Experience with program evaluation (data‑driven analysis for decision making)