Receptionist and Events Coordinator

The Receptionist and Events Coordinator will support day-to-day office operations and coordinate internal and external events with proactivity, organization, and enthusiasm! Act as the first point of contact for office-related queries.Manage office supplies inventory and place orders as needed.Maintain office cleanliness, organization, and upkeep in coordination with facility services.Greet clients, suppliers, and visitors to the office in a professional and positive manner.Assist in the preparation of regularly scheduled reports for various departments.Answer the main phone line and direct all incoming phone calls to appropriate personnel, acting as the main point of contact for internal employees and external clients, ensuring timely response to all inquiries.Manage incoming and outgoing mail and packages.Organize and schedule meetings and document detailed meeting minutes for distribution in a timely manner.Reconciliation and submission of expense reports.Help booking the travel arrangements for management and operations teams.Maintain boardrooms, set up for meetings, and organize lunches as requested.Liaise with building management to request and manage access swipe cards, company parking stalls, and general office maintenance requests.Provide general administrative support to staff and leadership as needed. Event Coordination Required Qualifications Proven experience in office administration and/or event coordination.Excellent organizational and multitasking skills.Strong communication and interpersonal abilities.Ability to work both independently and collaboratively.Proficiency in Microsoft Office Suite and other administrative tools (e.g., Google Workspace, event platforms).Attention to detail and problem-solving aptitude.