Remote Senior Event Coordinator, Hospitality

Our client is a premier provider of unique hospitality experiences and is actively seeking a talented Senior Event Coordinator to join their dynamic, fully remote team. This role is essential for conceptualizing, planning, and executing a wide range of successful events, from intimate gatherings to large-scale celebrations. The ideal candidate will possess exceptional organizational skills, a creative flair, and a deep understanding of event logistics within the hospitality sector. As a remote-first position, this role offers the flexibility to manage events and client relationships from anywhere.

Responsibilities: Oversee the end-to-end planning and execution of diverse events, ensuring they align with client objectives and budget constraints. Develop creative event concepts and themes, translating client visions into memorable experiences. Manage vendor relationships, negotiating contracts and coordinating services for catering, décor, entertainment, A/V, and more. Create detailed event timelines, floor plans, and run-of-show documents. Communicate effectively with clients throughout the planning process, providing regular updates and managing expectations. Conduct site visits (virtually or in-person as needed) and assess venue suitability. Manage event budgets meticulously, tracking expenses and ensuring profitability. Oversee on-site event execution (or remotely coordinate on-site teams), ensuring seamless operation and troubleshooting any issues that arise. Gather post-event feedback and conduct debriefs to identify areas for improvement. Stay abreast of current trends and innovations in event planning and the hospitality industry. Qualifications: Bachelor's degree in Hospitality Management, Event Management, Marketing, or a related field. Minimum of 6 years of experience in event planning and coordination, preferably within the hospitality industry. Proven ability to manage multiple events simultaneously, from conception through completion. Strong negotiation, vendor management, and contract administration skills. Excellent budgeting and financial management capabilities. Exceptional organizational, time management, and multitasking abilities. Outstanding communication, interpersonal, and client service skills. Proficiency in event management software and Microsoft Office Suite. Creative thinking and problem-solving skills. Ability to work independently and as a key contributor in a remote team environment. Flexibility to work non-traditional hours, including evenings and weekends, as required by event schedules. This is a fully remote opportunity, though the company has operations and client bases that may connect to Minneapolis, Minnesota, US .