Rental Event Assistant and Sales Support

Founded in 1866, the Missouri Historical Society operates three locations - the Missouri History Museum, Soldiers Memorial Military Museum, and the Library and Research Center. Position Summary: Essential Functions: • Work closely with the Rental Coordinator during private rental events, supporting vendor load-in/load-out, and adherence to Museum guidelines • Serve as the on-site point person during events, ensuring that all activities comply with Museum policies and manage vendor/client check out • Assist the rental sales team with organizing and maintaining event reservations for Museum spaces • Assist with the management of sales leads and bookings through the customer relationship management system • Utilize the group sales function of Altru database system to create client contracts, invoices and process payments for facility rentals • Create floorplans with Prism/Cvent event planning software • Work with the Rental Coordinators to assist in the preparation of the event run of show • Active participant in the rental team with a top priority to achieve department expectations and goals • Work events as necessary, often in the evenings and on weekends • All other duties as assigned Skills: • A team player who values collaboration, professionalism, and creating exceptional guest experiences while protecting the integrity of the Museum's spaces and collections • A detail-oriented, service-driven individual who understands the unique environment of hosting events in a museum • Ability to balance administrative work with hands-on event support • Energetic, enthusiastic, and motivated to help grow the Museum's rentals program • Ability to provide excellent customer service in a clear, concise manner in person, on the phone, and in written correspondence • A solutions-oriented ability to respond quickly and calmly in high pressure settings • Demonstrated ability to inclusively work with diverse audiences, including making accessible accommodations for people with disabilities • Proficient computer skills: ability to understand and work independently with Microsoft products including Outlook, Word, Excel, Power Point and Teams • Experience with, or willingness to learn the Prism/Cvent event planning software • External job boards: Please click this link to apply.