Seasonal Events Coordinator

We are seeking a highly organized and experienced Event Coordinator to assist with day of coordination for weddings and private events at Celestine. Our ideal candidate is a thoughtful and kind person with excellent communication and organizational skills, who would work well in a team while balancing the interests of the client and the company. Administrative • Create, print, & pick up menus for all event types • Assist with Resy as needed for all event types • Print floor plans, BEOs, printed collateral, cut & assemble, organize in office for upcoming events • Upload & keep current all events execution materials in weekly handover folder, ensure management and team have access • Miscellaneous admin assistance where needed (e.g. data entry, deposit reconciliation) if schedule permits • Meet with Event Management and clients for an overview meeting before coordinating event • General support for Event Management as workload permits weather, last-minute changes, adjusted decor placement, etc) • If another captain is assigned (e.g. on days where there is more than 1 private event) ensure captain has all prints & information they need to succeed • Participate in correspondence beginning 1 week before event • Participate in rehearsals of ceremony if applicable • Respond to text & phone correspondence from client and vendors on day of event • Send notes/EOS to EM, ED, and GM upon completion of event Clients come for the view, but they stay for the vibes