Senior Event Catering Planner

About the Role Our client, a distinguished leader in the event management industry located in the vibrant city of Madison, Wisconsin , is seeking an experienced and creative Senior Event Catering Planner. This critical role will be at the forefront of conceptualizing, planning, and executing bespoke catering experiences for a diverse range of high-profile events. The ideal candidate possesses a proven track record in culinary event design, impeccable organizational skills, and a deep understanding of client needs. You will be responsible for transforming visions into reality, ensuring every detail, from menu selection to guest experience, is flawlessly managed. This position demands a proactive individual who thrives in a fast-paced environment and is dedicated to delivering exceptional standards of service. You will work closely with clients, chefs, and event staff to create memorable and successful occasions. Key Responsibilities Consult with clients to understand their event vision, needs, and budget, translating requirements into detailed catering proposals. Design innovative and appealing menus, considering dietary restrictions, seasonality, and culinary trends, in collaboration with the culinary team. Manage all logistical aspects of catering for events, including staffing, equipment, rentals, and transportation in Madison, Wisconsin . Oversee event execution on-site, ensuring seamless service delivery, adherence to timelines, and immediate resolution of any issues. Maintain strong relationships with vendors, venues, and other service providers to ensure the highest quality and best value. Develop and manage catering budgets, tracking expenses and ensuring profitability for each event. Conduct post-event evaluations to gather feedback and identify areas for continuous improvement. Stay current with industry trends, competitor activities, and emerging technologies in event catering. Lead and mentor junior catering staff, fostering a culture of excellence and teamwork. Requirements A minimum of 5 years of experience in event planning, specifically with a focus on high-end catering or venue-based catering. Demonstrated expertise in menu development, food presentation, and service styles. Exceptional project management and organizational skills, with the ability to manage multiple complex events simultaneously. Strong negotiation and vendor management capabilities. Excellent communication, interpersonal, and client-facing skills. Proficiency in event management software and Microsoft Office Suite. Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules. A degree in Hospitality Management, Event Planning, or a related field is highly preferred. A creative mindset with a passion for creating unique and memorable culinary experiences. Benefits Competitive salary commensurate with experience. Comprehensive medical, dental, and vision insurance. Generous paid time off and holiday schedule. Opportunities for professional development and attending industry events. A dynamic and collaborative work environment in the heart of Madison, Wisconsin . Potential for advancement within a well-established event management firm.