Special Event Coordinator

Company Description National Junior Tennis & Learning of Trenton, Inc. (NJTLT) is a nonprofit youth development organization based on W. State St. in Trenton, NJ, dedicated to strengthening character and enhancing the lives of young people through nutrition, education, and tennis. Affiliated with the United States Tennis Association (USTA), NJTLT is part of a nationwide network of more than 650 organizations that serve over 300,000 children annually. Since 1975, NJTLT has offered innovative programs such as life skills and tennis instruction, the Academic Creative Engagement (ACE) program in literacy, math, and nutrition, a seven-week summer camp, the Ashe Elite advanced education and tennis program, and college scholarship stipends. The organization emphasizes sportsmanship, leadership, self-esteem, academic excellence, and respect, helping youth build lifelong athletic, health, and life skills. NJTLT is widely recognized as one of the most effective chapters in the country and has been honored multiple times, including twice as the USTA national “NJTL Chapter of the Year,” supported by a small staff and a large volunteer base.

Role Description The Special Event Coordinator is a part-time hybrid role based in Trenton, NJ, with a mix of on-site work at program locations and NJTLT’s office, and some work-from-home flexibility. This role plans, organizes, and executes special events including fundraisers, community outreach activities, tournaments, and program showcases, ensuring they align with NJTLT’s mission and standards. Day-to-day responsibilities include coordinating event logistics, managing timelines and budgets, securing venues and vendors, arranging equipment and supplies, and overseeing setup and breakdown. The coordinator will collaborate closely with staff and volunteer teams, handle participant and guest communications, support sponsorship and donor engagement, and maintain accurate records and reports for each event. The role also includes promoting events through basic marketing and outreach, gathering feedback, and helping improve the impact and efficiency of future events.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with youth, families, partners, donors, and community members.Candidates should possess Event Planning and Event Management skills to design, coordinate, and deliver well-organized events that meet program and fundraising goals.Candidates should possess Volunteer Management skills to recruit, train, schedule, and support volunteers and field staff for events and activities.Relevant experience in nonprofit, youth development, education, recreation, or sports program settings is beneficial.Strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines are important.Comfort working in a hybrid environment with some evenings or weekends for special events, and reliable transportation to Trenton-area sites is preferred.Proficiency with basic

Part-Time: $35-$45/hour. Wages determined based on level of experience.