Special Events Coordinator

The Special Events Coordinator at WBG plays an essential role in the successful execution of a wide range of events, both internal and external. Reporting to the Special Events Manager, this position is... responsible for coordinating event logistics, maintaining client communication, managing event schedules, and ensuring that each event runs smoothly. Work closely with the Special Events Manager to handle client communication, including phone calls, site-visits, contracts, payment schedules, event details, and vendor contracts. Work with the Facilities Coordinator to ensure that the grounds are safe and clean for guests during events and promptly returned to their best condition following events, including tasks such as blowing off sidewalks, sweeping, hosing, power washing, and more. Collaborate with the Special Events Manager to ensure all necessary documentation, such as contracts, payment schedules, and event specifications, are properly executed and organized.