Special Events Coordinator IV - Full-time

Follows up with stakeholders and vendors if requirements are not met.br /br /Analysis (10%)br /br /Develops and maintains a database of recurring, ad hoc, and ongoing events and programming to support and inform future programming decisions.br /br /Analyzes collected data to make programming and event decisions that create the biggest impact for attendees and stakeholders in areas that align with the University┐s Strategic Plan and OEI┐s goals.br /br /HOLIDAY/OBSERVANCE MANAGEMENTbr /br /Oversees the holiday/observance database and ensures the accuracy of religious holiday and observance information This includes but is not limited to keeping an inventory of:br /br /Holidays and days of observance the University recognizesbr /br /Programming/event(s) planned for each daybr /br /Cost and feedback associated with each eventbr /br /Collaborates with subject matter experts University wide including students, employees, and stakeholder groups to compile, inform stories and information for monthly digital displays for heritage groups, religious holidays, and observances.br /br /Uses content to curate monthly presentations which are shared through digital displays and physical showcases.br /br /RELATIONSHIP MANAGEMENTbr /br /Manages relationships with various vendors and venues.br /br /Networks and connects with internal and external faculty, staff, students, thought leaders, and subject matter experts to develop new relationships and partnerships for programming and event planning.br /br /In collaboration with the Program Manager, helps to gather and analyze event and programming data, to measure and evaluate event success.br /br /FINANCE MANAGEMENTbr /br /Monitors and adheres to pre-determined budgets and expenses related to events and programming.br /br /Responsible for event vendor selection for invoices up to $5,000. Uses historical data to inform decision-making.br /br /Other duties as assignedbr /br /Serves on internal and external committees as neededbr /br /QUALIFICATIONS:br /br /Bachelor┐s Degree requiredbr /br /2 years of relevant experience required;br /br /Experience in higher education preferred.br /br /Or equivalent combination of education and experience required.br /br /Ability to maintain confidentiality, operate with a high level of discretion, judgment, and diplomacy required.br /br /Excellent interpersonal skills required.br /br /Ability to interact with a diverse audience, key stakeholders, community, students, and administrators required.br /br /Excellent communication, presentation, and organizational skills required.br /br /Strong project management skills preferred.br /br /Ability to lead volunteers and staff who do not have a direct reporting line required.br /br / /pp style="text-align:inherit"/pp style="text-align:left"bspanEOE Minorities / Females / Protected Veterans / Disabled:/span/b/pp style="text-align:left"spanThe University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations./span/p p style="text-align:inherit"/pp style="text-align:left"As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Follows up with stakeholders and vendors if requirements are not met.br /br /Analysis (10%)br /br /Develops and maintains a database of recurring, ad hoc, and ongoing events and programming to support and inform future programming decisions.br /br /Analyzes collected data to make programming and event decisions that create the biggest impact for attendees and stakeholders in areas that align with the University┐s Strategic Plan and OEI┐s goals.br /br /HOLIDAY/OBSERVANCE MANAGEMENTbr /br /Oversees the holiday/observance database and ensures the accuracy of religious holiday and observance information This includes but is not limited to keeping an inventory of:br /br /Holidays and days of observance the University recognizesbr /br /Programming/event(s) planned for each daybr /br /Cost and feedback associated with each eventbr /br /Collaborates with subject matter experts University wide including students, employees, and stakeholder groups to compile, inform stories and information for monthly digital displays for heritage groups, religious holidays, and observances.br /br /Uses content to curate monthly presentations which are shared through digital displays and physical showcases.br /br /RELATIONSHIP MANAGEMENTbr /br /Manages relationships with various vendors and venues.br /br /Networks and connects with internal and external faculty, staff, students, thought leaders, and subject matter experts to develop new relationships and partnerships for programming and event planning.br /br /In collaboration with the Program Manager, helps to gather and analyze event and programming data, to measure and evaluate event success.br /br /FINANCE MANAGEMENTbr /br /Monitors and adheres to pre-determined budgets and expenses related to events and programming.br /br /Responsible for event vendor selection for invoices up to $5,000. Uses historical data to inform decision-making.br /br /Other duties as assignedbr /br /Serves on internal and external committees as neededbr /br /QUALIFICATIONS:br /br /Bachelor┐s Degree requiredbr /br /2 years of relevant experience required;br /br /Experience in higher education preferred.br /br /Or equivalent combination of education and experience required.br /br /Ability to maintain confidentiality, operate with a high level of discretion, judgment, and diplomacy required.br /br /Excellent interpersonal skills required.br /br /Ability to interact with a diverse audience, key stakeholders, community, students, and administrators required.br /br /Excellent communication, presentation, and organizational skills required.br /br /Strong project management skills preferred.br /br /Ability to lead volunteers and staff who do not have a direct reporting line required.br /br / /pp style="text-align:inherit"/pp style="text-align:left"bspanEOE Minorities / Females / Protected Veterans / Disabled:/span/b/pp style="text-align:left"spanThe University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better.