Special Events Coordinator

The Special Events Coordinator will plan, coordinate and execute both small and large-scale events. Secure venues & vendors for annual events • Maintain Events Calendar for in order to communicate internally and externally • Partner with Volunteer, Adoptions and Programs & Services Department to identify staff, volunteers and animals to schedule for events • Partner with Marketing & Communications Manager to prepare Marketing Materials; Flyers, Signage, Social Media, Advertising • Partner with meeting sponsor and/or requester, to understand logistical requirements of the assigned events, in order to recommend the best location, vendors, and Marketing Strategy • Negotiate rates and contract terms with vendors/locations, to ensure cost savings. • Prepare written specifications and logistical requirements of meetings, and pass information along to the staff, volunteers and vendors • Conduct site research, site inspections and recommend locations • Research, identify and execute adoption events • Responsible for maintaining all event supplies including marketing and promotional materials, as well as animal care supplies • Event coordinator is responsible for MSRPAC vehicle and transport logistics. Set up and unload vehicles as needed • Travel to on-site locations, to manage all logistical aspects of event and serve as primary liaison with vendors • Supervise additional on-site staff, volunteers and animals as well as adoption process activity. • Experience in special events planning, preferably in the not-for-profit sector.