Special Events Coordinator

If this sounds like you, the City of Cleveland Heights, Ohio has a unique opportunity! The Special Events Coordinator will work closely with the Mayor’s Office, the Communications Department, Cain Park, and the Finance Department to execute events on time and within budget, with an underlying goal to grow community participation to increase exposure and engagement with our City parks and facilities. This is not a comprehensive list of duties or responsibilities; however, the special Events Coordinator shall: • Act as the primary point of contact with City departments and the Mayor’s Office when organizing events • Act as the primary point of contact between the City, vendors, and participants • Participate in and contribute to the communications strategy led by the Communications Department, including seeking approvals from the Mayor’s Office for messaging and design • When appointed, the Special Events Coordinator will work with external organizations or individuals to assist in organizing events • Work with the Finance Department to plan out events, share budgets, and execute vendor payments • Work with the Law Department to create contracts for vendors • Work with the Mayor’s Office to facilitate sponsorship conversations with external partners • Work with Parks and Properties staff to set up and break down events in a timely fashion • Be on site for all prep work leading up to an event and during the event itself • Monitor sites to ensure cleanliness, safe operation, and preventative/corrective maintenance of equipment and facilities. The Special Events Coordinator will supervise all relevant staff leading up to, during, and after an event. The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

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