Special Events Coordinator

492851

Brownsville, Texas

Convention & Tourism

Clerical

Full Time

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Title: 517 - Special Events Coordinator
Organization: Convention and Tourism CVB

Department: Convention & Tourism

Location: Communications and Marketing Complex

Rate of Pay: $17.79

Job Summary The Special Events Coordinator supports the Brownsville Convention and Visitors Bureau’s mission to promote tourism and elevate Brownsville as a premier destination. This role will focus on developing, coordinating, and executing Visit Brownsville’s signature events including but not limited to Space Fest, Charro Days Classic, Birding Festival, Concert Series while also engaging in community outreach and local representation at strategic events. Under the supervision of the CVB Director and Assistant Director, the Coordinator will work closely with city departments, vendors, and community stakeholders to ensure the success and visibility of Brownsville’s cultural, tourism, and destination events.

Additionally, this position will support the City’s Film Commission efforts by assisting with the attraction, coordination, permitting, and management of film, television, commercial, and digital media productions in Brownsville. The Coordinator will work closely with city departments, vendors, production teams, and community stakeholders to ensure the success and visibility of Brownsville’s cultural, tourism, destination, and film-related initiatives. This position may provide oversight and continuity for select tourism-related programs, activities, partnerships, and operational responsibilities to ensure uninterrupted service and support of departmental objectives.

Competencies

Event Planning & Logistics
Destination & Cultural Promotion
Stakeholder & Vendor Coordination
Community Engagement & Outreach
Public Representation & Customer Service
Marketing & Promotional Collaboration
Communication
Budgeting & Cost Tracking

Key Functions/Knowledge/Skills

Coordinate and execute signature events hosted by the Brownsville Convention & Visitor’s Bureau (CVB) (also known as Visit Brownsville), including logistics, programming, and follow-up evaluation.
Represent Visit Brownsville at community events, strategic partner activities, and promotional opportunities to strengthen local engagement.
Collaborate with local organizations, nonprofits, schools, and businesses to expand community outreach and ensure inclusive participation.
Work closely with the CVB marketing team to promote events, including social media and advertising support.
Assist with procurement, vendor management, and contract coordination to ensure events remain within budget with the support of the CVB Administrative.
Serve as a liaison between city departments to streamline permits and event operations.
Maintain accurate records of event performance, attendance, community feedback, and tourism impact.
Support the development of new tourism-oriented events and programs that highlight Brownsville’s culture, history, and diversity.
Provide on-site support during major events, including setup, breakdown, volunteer coordination, and hospitality management.
Monitor trends in event planning, tourism, and community engagement to propose innovative ideas for future CVB initiatives.

Minimum Education & Experience
An associate’s degree in Event Management, Marketing, Communications, Tourism, or a related field is required.
A minimum of three (3) years of relevant work experience is required.
Bachelors’ degree is preferred.
Strong communication, organizational, and interpersonal skills.
Bilingual in English and Spanish preferred.

Special Certifications & Licenses
Average judgement; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.
Independence & Judgement

Average judgement; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuit