Special Events Coordinator

Special Events Coordinator

BB360 (BB Camp)

6443 SW Beaverton-Hillsdale Hwy

Suite #234

Portland, OR 97221

Principal Responsibilities:
The Special Events Coordinator will guide the operations, planning, lead-up, and implementation of fundraising and development events, which primarily run from March through May. Ideal candidate will have skills in event planning, fundraising, database management, and marketing.

Essential Functions:

Work with established BB Bash Committee to design and implement a gala celebration which will include:




Event and table sponsorships




Ticket Sales




Pre-Mitzvah and Mitzvah Moment donations




Coordinating Auction procurement and implementation




Raffle and event games




Run of Show and scripted program




Plan and run other friend-raising and fundraising events




Focus on logistics, vendors, registration, database management, d?cor, and theme




Manage events within a budget - both for event expenses and income




Coordinate all fundraising aspects of events






Work with Development Director on paddle raise, pitch, and matching gift




Work closely with the Marketing and Communications Director on all marketing pieces




Events include, but are not limited to,




BB Camp Bash




Spaghetti Dinner




Central Coast Community Seder




Golf Tournament




Stewardship Events (Volunteer Appreciation & Legacy Society)




Coordinate event database management and data needs between multiple databases including post-event reconciliation.




Evaluate and report on events with a focus on improvement for future years

General Expectations:

Ensure all responsibilities and functions are performed in a timely and accurate manner




Demonstrate compliance with and ethics surrounding program policies and procedures




Maintain appropriate degree of confidentiality




Attend, participate in, and complete orientation, training and educational activities as required




Demonstrate flexibility in a variety of situations




Work as a team and go out of your way to help other staff members




Be professional. Maintain BB360's positive image in the community by acting appropriately




Demonstrate a positive attitude






Demonstrate sound judgment and maturity




Demonstrate a positive working relationship with Supervisor and colleagues




Work independently




Have fun!




Other duties as assigned.

Minimum Qualifications:

Three years related experience and/or training; or equivalent combination of education and experience.




1-3 years experience in event management




Strong knowledge of MS Excel, MS Word, and other MS Office programs




Experience with donor and event databases




Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines




Strong written and oral communication skills




Excellent organizational and problem-solving skills




Good "people" skills important




Energy, enthusiasm, and a positive attitude

Salary:
$30

Agency Information:

BB360 Programs Stretch Well Beyond Summer Camp
We offer Overnight Camp and Day Camp for kids, youth groups for teens (BBYO), family camps, events, and fully immersive adult camps like Rejewvenation, Men's Camp, and Last Day of Camp.

We also reach families through PJ Library, a Jewish children's book distribution. We host the Etz Chaim Society, and, offer the stunning BB Camp facility as a rental program for outside organizations. Simply put, BB360 is here for all generations to find connection and meaning through camp, community events, and year-round enrichment experiences.