Special Events Coordinator

Summary

Beverage Distributors, Inc. is seeking a Special Events Coordinator to support the Marketing Department in planning, coordinating and executing company-sponsored events, promotional activities and community engagements throughout our market. This hands-on position combines event coordination, logistical support and brand representation to ensure successful execution of company marketing initiatives. The ideal candidate is organized, dependable, adaptable, and comfortable working with internal teams and external partners.

Key Responsibilities

Work closely with the Marketing Department to coordinate company-sponsored events, festivals, promotional activities and community engagements
Assist with event planning, scheduling, preparation, execution, and post-event activities
Coordinate event logistics, including promotional materials, resources, timelines, and on-site requirements
Support the preparation, organization, and management of event supplies, branded merchandise, signage, and promotional displays
Collaborate with Marketing, Sales, event organizers, vendors and participating accounts to ensure successful event execution
Provide on-site support during company-sponsored events and promotional activities
Assist with brand awareness initiatives, sponsorship activities and customer engagement opportunities
Maintain event schedules, inventory records, activity reports, and related documentation
Ensure event activities align with company branding, presentation standards, and Marketing Department objectives
Follow company safety procedures and established event protocols
Perform other related duties as assigned within the scope of the position

Qualifications

Previous experience in event coordination, marketing, hospitality, or a related field preferred but not required
Strong organizational, communication, customer service, and problem-solving skills
Ability to manage multiple events, deadlines, and changing priorities
Ability to work independently and collaborate closely with the Marketing Department
Valid driver's license and ability to meet company driving requirements
Ability to perform the physical requirements of assigned event activities, with or without reasonable accommodation
Availability for occasional evenings and weeknights throughout the year, with increased evening and weekend availability during the summer months

Training and Position Expectations

Training will focus on event coordination, promotional activities, brand representation, company procedures and workplace safety
Event assignments, schedules, and priorities will be established in coordination with Marketing leadership
Regular communication with the Marketing Department will be expected to ensure alignment with promotional initiatives and event objectives

Pay: From $21.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Shift availability:

Day Shift (Required)
Night Shift (Required)

Work Location: In person