Sports Event Services Manager #44113

The successful candidate for this position will plan, direct, supervise and implement event services strategies for large scale participatory sporting events ranging from 50-30,000 participants while delivering the highest quality customer service and client experience. As an Event Coordinator you will : • Be responsible for all management duties associated with event production including timeline development, operations plan development, event execution, utilization of in-house CRM, post event evaluations, etc. • Acts as liaison between Virginia Beach Sports Tourism and the client’s expectations • Experience with event budget development, fiscal management, procurement of event-related services and supplies as well as detailed understanding of floor plan/event site development and venue relationship development • Organize and prioritize meeting deadlines • As a sales organization, must have a general understanding of the sales process • Participate in client development functions such as event operation meetings, site visits and familiarization tours. • Generate accurate, detailed reports, event calendars and other documentation • Work as part of a team to ensure overall unit goals and objectives are achieved • Occasionally overnight travel for the purposes of event development, industry education and other duties as assigned • Work nights, weekends and/or holidays more than normally scheduled hours to meet operational needs • Implementation and oversight of the Sports Tourism Grant Program; maintenance of grant distribution list; communication with grant applicants and committee members; website management; schedule and lead grant review committee meetings; management of the allocation of grant budget; initiate post event reports, review requirements were met in agreement prior to processing payment • Monitor, track and code expenditures and manage financial accounts to keep unit within prescribed budgetary guidelines; advise manager of projected overages/shortages and recommend corrective action to remain within budgetary constraints. • Manages divisions' procurement and invoice processes and serve as the divisions’ purchasing card reconciler.