On Location is a global leader in premium experiential hospitality, delivering unparalleled ticketing services, curated guest experiences, live event production, and travel management across various high-profile sectors including sports, entertainment, fashion, and culture. The company specializes in providing official and immersive experiences at marquee events worldwide, such as the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and many others. On Location partners officially or as a service provider with over 150 iconic rights holders including the International Olympic Committee (IOC) for Milano Cortina 2026 and Los Angeles 2028 Olympic Games, FIFA, NFL, NCAA, UFC, WWE, and PGA of America, while also owning and operating unique custom experiences. On Location operates as a subsidiary of TKO Group Holdings, Inc., a premier sports and entertainment company with an extensive portfolio including UFC, WWE, and PBR. TKO reaches over one billion households in 210 countries and organizes more than 500 live events annually, engaging over three million fans. TKO is also renowned for servicing and partnering with major sports rights holders through its agencies such as IMG and On Location, fostering premium sports and entertainment experiences globally.
The Role and What You’ll Do:
We are actively seeking a Senior Coordinator with a minimum of 3 years of relevant experience to join our Core - Custom Bespoke team. This team is tasked with the detailed planning and logistics management of high-end corporate groups and ultra-high-net-worth client events, both for large tentpole occasions such as the Super Bowl and for carefully crafted bespoke events like Wine Tasting in Napa Valley. This role requires an exceptionally organized and solution-oriented event planner who excels in communication and is comfortable assisting with budget reconciliation and overseeing team processes. Candidates must demonstrate superior organizational abilities, thrive in collaborative team environments, and possess excellent interpersonal, multitasking, and time-management skills. The Senior Coordinator will support all stages of event planning and execution, from pre-event preparations to post-event follow-ups, for individual or multi-event client programs. Key responsibilities include developing and implementing efficient procedures and systems, managing onsite event execution through vendor coordination and team oversight, and tracking project timelines and budgets. Additionally, this role involves close collaboration with internal departments such as Accounting, Transportation, Accommodations, Workforce Operations, and Staffing, as well as interfacing with external contractors and vendors. Administrative tasks include expense report submission and reconciliation, invoice tracking, vendor onboarding, and meticulous maintenance of program documentation using tools like SharePoint and Smart Sheets. Candidates should expect up to 40% travel per calendar year, including the possibility of working evenings, weekends, and holidays as required by event schedules. This position is critical to delivering highly personalized premium event experiences that resonate with On Location’s corporate and luxury clientele.
3-4 years of experience in event planning, program coordination, hospitality, or related fields
Experience supporting corporate, luxury, or high-touch client events (domestic experience required, international a plus)
Familiarity working with event vendors such as hotels, transportation providers, caterers, decor/floral teams, and staffing agencies
Experience supporting client communications and day-to-day relationship management
Comfortable working with budgets and financial tracking (experience with six-figure budgets a plus)
Bachelor's degree in Hospitality Management, Business, Communications, Marketing, Sports Management, or related field
Proficiency in Microsoft Office Suite, SharePoint, Microsoft Teams, DocuSign, Google Suite, and Slack
Strong organizational skills with exceptional attention to detail
Ability to multitask and remain calm under pressure
Strong written and verbal communication skills
Good timekeeping and work ethic characterized by commitment, motivation, and positive energy
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