Sr Event Coordinator

The Senior Event Coordinator will work closely with the entire events team and be responsible for coordinating, and managing as required, the details and tasks involved with planning and executing B2B and B2C corporate events ranging in audience size and scope. It is eligible to work a hybrid schedule, typically working 2‑3 days per week in office and/or at show site based out of one of the following locations: • Dallas, TX • Philadelphia, PA • Fort Wayne, IN • Detroit, MI Essential Duties & Responsibilities • Assist in planning and executing client events, directly supporting the Lead Producer and Account Director • Execute event planning roles as assigned, including but not limited to sourcing and management of decor and furniture, transportation management, development of graphics matrices, staffing sourcing and management, F&B support, etc. • Coordinate with third‑party vendors, briefing and managing them effectively so they are set up for success • Capture detailed notes from internal and client project meetings, and follow up with recaps and action items • Support database management as assigned (vendor, venue, contractors) • Maintain client files with contracts, agreements, work orders, budgets, schedules, checklists, etc. in Google Drive, Egnyte, or other client specified platforms • Develop a mastery of all company tools and processes • Support with budget development for assigned areas • Support the Producer and Account Director with team communications as needed • Support events team in fostering a positive relationship internally and with external clients Education & Experience • Bachelor's degree • Background in event coordination or similar field, preferably 3+ years of experience • Must be self‑motivated, highly organized, articulate, and possess excellent verbal and written communications skills • Possess a strong teamwork ethic; must have the ability to work both independently and as part of a larger team • Ability to work smartly and efficiently in a fast‑paced, high‑growth environment • Motivated, positive attitude, and results‑oriented • Excellent computer skills: comfortable with Google platform, Microsoft and Apple applications, Microsoft Office suite, Slack and Google chat, and collaborative team project softwares Travel Requirements These are a handful of the types of programs and benefits our full‑time people may be eligible for.