The Revaire Event Coordinator

We’d love to hear from you because we’re hiring! We’d love to hear from you because we’re hiring! A Fare Extraordinaire (AFE), a full-service catering and event planning company, and its exclusive venue, The Revaire, is seeking an Event Coordinator for The Revaire who is passionate about the event and service industries. The Revaire Event Coordinator will support The Revaire Sales team with daily office duties and event execution. Answer incoming inquiries via phone and email Record event inquiry information in venue database, Caterease Prepare paperwork and attend weekly department meetings Assist with proposals and accurately making revisions based on client feedback Place and ensure accuracy of rental and vendor orders and make revisions as needed Upload all event related documents to digital event files Maintain accurate and organized physical event files Create detailed event timelines Ensure event payment deadlines are met for clients and vendors Send vendor invoices to Accounting Department for payment Update events with final guest counts Confirm vendors load in/load out schedules and share with Logistics Department Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator Write event notes for service staff pre-event Create bar and menu signage for events and tastings Attend events and provide support overseeing load in, event execution, and load out Communicate any building damages or repairs to Facilities Coordinator Send review requests to clients via Captivated app post event Invoice events post execution Handle laundering services of venue linens Open and close the venue each day Order and replenish supplies for venue’s suites Schedule venue cleaning services Secure additional parking lot as needed based on event parameters Manage venue air conditioning schedule Prepare the venue for tours and meetings Attend and/or lead venue tours