The Revaire Event Coordinator

Interested in working at A Fare Extraordinaire? We’d love to hear from you because we’re hiring!

Interested in working at A Fare Extraordinaire?

We’d love to hear from you

because we’re hiring!

or download an application here and email it to [email protected]

The Revaire Event Coordinator

A Fare Extraordinaire (AFE), a full-service catering and event planning company, and its exclusive venue, The Revaire, is seeking an Event Coordinator for The Revaire who is passionate about the event and service industries. Our in-person, on-premise Event Coordinator is often the first person to connect with the venue’s clients and potential clients, so they should give a positive first impression of both AFE and The Revaire. The Revaire Event Coordinator will support The Revaire Sales team with daily office duties and event execution. Office duties include fielding inquiries from potential clients, assisting with venue tours, building proposals, coordinating vendors, and maintaining organized event files. Event execution involves helping onsite with load in, load out, vendor management, timeline execution, and logistics of the event.

RESPONSIBILITIES

Answer incoming inquiries via phone and email
Record event inquiry information in venue database, Caterease
Prepare paperwork and attend weekly department meetings
Assist with proposals and accurately making revisions based on client feedback
Place and ensure accuracy of rental and vendor orders and make revisions as needed
Upload all event related documents to digital event files
Maintain accurate and organized physical event files
Create detailed event timelines
Ensure event payment deadlines are met for clients and vendors
Send vendor invoices to Accounting Department for payment
Update events with final guest counts
Confirm vendors load in/load out schedules and share with Logistics Department
Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
Write event notes for service staff pre-event
Create bar and menu signage for events and tastings
Attend events and provide support overseeing load in, event execution, and load out
Communicate any building damages or repairs to Facilities Coordinator
Send review requests to clients via Captivated app post event
Invoice events post execution
Handle laundering services of venue linens
Open and close the venue each day
Order and replenish supplies for venue’s suites
Schedule venue cleaning services
Secure additional parking lot as needed based on event parameters
Manage venue air conditioning schedule
Prepare the venue for tours and meetings
Attend and/or lead venue tours

SKILLS & EXPERIENCE

Previous experience with event, service, and catering industries preferred
Ability to prioritize tasks based on deadlines and importance
Proactive, professional demeanor adept at working with many departments and clients simultaneously
Ability to send accurate written communication utilizing correct punctuation and grammar
Proficient in Office Suite
Experience with Adobe Suite and Canva a plus

DESCRIPTION OF PACKAGE

This is a salaried, exempt position
Nights and weekend work required based on event schedule
Health insurance, PTO, mileage and cell phone reimbursement, and 401K matching offered