Trade Show & Events Coordinator

This range is provided by Visit Salt Lake. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range$48,000.00/yr - $52,000.00/yr

Additional compensation typesAnnual Bonus

Direct message the job poster from Visit Salt Lake

Salt Lake is a place where elevation meets aspiration. An active urban city set at the foot of spectacular mountains. A place for open minds and fresh perspectives. This is an exciting time to be in Salt Lake: a brand new $5.1B SLC International Airport expansion, a recently opened 700-key Hyatt Regency convention hotel, several new hotels in the development pipeline, population and business growth (Utah has been the fastest growing state in the nation

since 2010, primarily driven by Salt lake), host of the 2023 NBA All-Star Game and recently announced as the host of the 2034 Winter Olympics…Salt Lake is on fire, and we’re just getting started.

To capitalize on this incredible growth and to achieve Visit Salt Lake’s ambitious vision, we’re seeking an efficient and collaborative Trade Show & Events Specialist to join our team. This position plays a vital role in supporting Visit Salt Lake’s participation in industry trade shows, sales missions, and client-facing events. This role also collaborates across departments to ensure seamless logistics, impactful brand presence, and outstanding client experiences. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced environment with multiple moving parts.

Primary Responsibilities:

Event Coordination

Coordinate shipping of materials, booth displays, and collateral to/from trade shows and eventsAssist with client amenities and event-specific hospitality needs (shared responsibility)Source and organize graphics, headshots, and images from shared drives for marketing and event materialsProvide onsite support for events, including registration, setup, and guest coordinationResearch and recommend venues for client events and dinners based on event goals and audienceOrder and coordinate special client gifts, branded merchandise, or in-room amenitiesAssist with managing event timelines for Sales Missions, including outreach, vendor coordination, reservations, and post-event follow-upSupport planning and execution of small-to-mid-sized client events in collaboration with sales and marketing teamsTrade Show Support

Maintain a master calendar of trade shows and ensure timely coordination of all related tasksCoordinate trade show logistics including space booking, booth setup, furnishings, technology needs, and vendor managementManage pre-show travel coordination for internal teams (registration, hotel blocks, flights, shipping schedules, etc.)Ensure proper follow-up after trade shows, including thank-you gifts, data entry, and lead trackingSupport on-site setup and booth operations as neededTrack and maintain an inventory of trade show supplies and branded materialsAssist with trade show registration and compliance requirementsTeam Support & Industry Monitoring

Monitor competitor and industry activity on platforms such as LinkedIn and share relevant insights with the team (group effort)Assist in cross-departmental coordination when multiple teams are involved in a trade show or hosted eventQualifications:

2+ years of experience in event planning, trade show logistics, or a related fieldStrong organizational skills with the ability to manage multiple deadlinesExcellent written and verbal communication skillsAbility to travel and work flexible hours as needed for eventsA collaborative mindset and ability to work with various internal and external stakeholdersResourceful, self-motivated, and solutions-orientedProficient in Microsoft Office and Google Workspace; experience with shared drives, Asana, and CRM tools is a plusFamiliarity with the meetings, tourism, or hospitality industry; thrives in fast-paced environments with shifting priorities; a creative eye for branding, layout, or presentation is a bonusFamiliarity with Social Media Platforms like LinkedIn is a plus.Benefits Package

Insurance: medical, dental, vision, life, long-term disability. 401(k) plan, Vacation, Sick, Personal Days, and major holidays PTO.

Application

Interested candidates are encouraged to submit their resume and cover letter at [email protected].

Visit Salt Lake is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply. Only qualified candidates will be contacted for an interview. We thank all applicants for their interest in joining our team.

Final candidates will be subject to a background and reference check. E/O/E

Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingIndustriesHospitalityReferrals increase your chances of interviewing at Visit Salt Lake by 2x

Inferred from the description for this jobChild care support

Medical insurance

Vision insurance

401(k)

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Salary: USD 48000 - 52000 per year

Experience: 3 years required