Vistar is hiring: Event Planner in Englewood

This role leads all aspects of event design, production, budgeting, and execution to create impactful, high-profile events.Job DescriptionWith general supervision, the Meetings & Events Planner plays a critical role in managing and producing all major company meetings and events including national business meetings, national tradeshows, customer appreciation events, incentive travel and other meetings/events as needed. Our ideal Events Planner will thrive in our dynamic, busy environment, and will require little to no supervision.Responsibilities Include, But Are Not Limited ToUtilize and maintain knowledge of Corporate goals and objectives in order to ensure the outcome of meetings meet themPrepare budgets (preliminary, working, and final meeting budgets) with a proven track record in identifying opportunities and maximizing themHotel and/or venue sourcing and site selection. Assist in managing the RFP process and contract negotiations for all accounts to include hotels, conference centers, destination management companies, production companies, transportation companies, and other miscellaneous vendorsManage event logistics including rooming lists, F&B, BEO’s, AV, communication, schedules, presenters, and transportation, etc.Post-event duties, including: reporting and reconciliation, invoice reconciliation, charge backs and expense analysis, suggest recommendations for continuous improvement and increasing cost/process efficienciesEffectively interface with a diverse group of internal and external personnel to include senior management, manufacturers, sales organization, key customers, trade associations, vendors, etc.On-site execution, to include management of all the above focused on the Customer ExperiencePerforms other related duties as assignedQualificationMust live in the Denver, CO area. It is a hybrid position with the ability to work from home 1 day/week after onboardingHigh School Diploma or Equivalent2 years experience in events/meetings planning, which includes F&B ordering, onsite trend tracking, reporting, A/V knowledge, buy out contractingMust have experience executing events from beginning to end, full process including post-meeting reconciliation and wrap upMust be proficient in Microsoft Office, especially Excel, PowerPoint, and WordMust be customer focused and detail orientedMust be able to execute within deadlines and budgetsCompany DescriptionVistar customers are everywhere people work, play, and shop. Vistar is America’s leading candy, snack, and beverage distributor with more than 25 distribution centers delivering everything from popcorn to healthy meal replacements anywhere in the U.S.