Wedding and Event Coordinator

Position Overview:

The Wedding & Event Coordinator plays a pivotal role in bringing each couple’s vision to life by executing seamless, unforgettable events that reflect the highest standards of service and excellence. Serving as the primary point of contact in the final stretch of the planning process, this role leads the 30-day Final Detail Appointment to confirm timelines, vendor logistics, and all event specifics.

With a strong eye for detail and a passion for hospitality, the Wedding & Event Coordinator ensures that every element — from décor to day-of execution — aligns perfectly with the couple’s expectations. This position requires exceptional organization, communication, and problem-solving skills, ensuring each celebration unfolds flawlessly and every guest experience exceeds expectations.

The ideal candidate thrives in fast-paced environments, remains calm under pressure, and takes pride in transforming detailed plans into extraordinary, once-in-a-lifetime moments

Key Responsibilities:

Leadership & Team Development

Provide mentorship and guidance to the coordination team to ensure consistent event quality and adherence to BTTS standards
Promote team culture that reflects BTTS core values and fosters collaboration

Event Execution & Client Communication

Understand the nuances and expectations of each BTTS venue
Collaborate with clients at their final detailing phone call to plan, detail, and execute their wedding or event
Oversee event setup and execution, serving as the point of contact during events on assigned weekends
Ensure all event details and invoices are accurately entered and maintained within management software
Confirm payments are collected from clients when due

Vendor & Venue Relations

Maintain positive, professional relationships with BTTS vendors and venue partners
Collaborate with internal departments to ensure smooth event operations and consistent standards of excellence
Support facility care and presentation, ensuring each venue is event-ready

Process & Quality Improvement

Identify opportunities for operational improvements and contribute to the evolution of coordination processes
Serve as a liaison between coordinators and leadership to communicate challenges and propose solutions
Assist with development and implementation of new systems and best practices

Qualifications:

Experience in event coordination, leadership, or hospitality required
Strong organizational, communication, and mentoring skills
Ability to manage multiple events, clients, and team members simultaneously
Proficient in event management software and other digital tools
Calm and solutions-oriented under pressure
Commitment to BTTS Core Values: On It, Purpose Driven, Team Driven, Service Driven, Open & Honest Communication, and Grateful

Salary & Benefits Information:

· Schedule: Wednesday-Saturday or Tuesday-Sunday depending on event schedule

· $48,500

· 401K/401K matching

· Health insurance

· Vision insurance

· Dental insurance

· Wellness Benefits

· Long & Short Term Disability

· Voluntary Life, Accident, Critical Illness & Hospital Confinement

· PTO

· Sick Days

· Holiday Pay

Pay: $48,500.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person