Wedding Special Events Coordinator

The Part-Time Wedding and Special Events Sales Coordinator will assist the organization in achieving its plans for growth through alignment with Scarritt Bennett Center’s mission and core values by assessing the needs of the client and providing guidance to help craft detailed event plans like weddings, to ensure a successful and enjoyable experience.

The coordinator is responsible for multiple tasks that drive sales of Scarritt Bennett Center’s event spaces, accommodations and catering. These tasks include experience in event planning, coordination and implementation, assisting in the maintenance of the customer and vendor lists, organizing sales materials, as needed and arranging onsite events and catering executions for internal and external clients. A coordinator in this position is expected to relate well to business vendors such as florist, photographers, rental companies, etc. as well as internal staff. This position requires an understanding of wedding protocol, the food and beverage industry, as well as the methodology of hospitable service. The coordinator works under the supervision of the Director of Sales, Marketing & Development and in partnership with the Wedding & Special Events Manager, and other staff to set the objectives and strategy and ensure the organization meets and/or exceeds event standards. The ideal candidate will have excellent event logistics and customer service skills.

2-3 years of prior experience in event assisting/planning
Flexible schedule, able to work evenings, weekends and holidays, as needed
Strong written and verbal communication skills to professionally present sales options and represent SBC at external events
Collaborative spirit, working well on teams, ability to work across departments
Ability to work on multiple deadline-driven projects simultaneously
Well organized, detail oriented with excellent follow-up skills.
Ability to learn and efficiently use project management software/tools
Knowledge of event management software a plus

Physical Demands/Work Environment:

The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting/banquet rooms, etc. and use of safe work practices. Avoiding falls and health regulations is critical. Work is not sedentary. Must have physical ability to lift items up to 25 lbs, walk, stand, bend, carry and operate light equipment.