Administrative Assistant Event Coordinator

Job Title: Administrative & Finance Coordinator worked in Plant

Duration: 12 months

Payrate $29.99 -$30.00/HR

Location: Lexington KY 40511 Onsite

Ideal Candidate

Strong organizational and multitasking skills.Excellent calendar and event-planning experience.Strong communication and attention to detail.Finance/Excel experience strongly preferred.Comfortable working with Plant leadership, HR, vendors, and multiple departments.

The Administrative & Finance Coordinator provides comprehensive administrative, finance, employee engagement, event planning, procurement, inventory, and facilities support for the Plant.

This position will report directly to the Plant Manager while also supporting other hiring managers and working closely with the onsite HR team. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and particularly strong in Plant event planning, calendar management, and Excel/finance-related activities.

Finance & Accounting

Match shipping documents with ACH/wire transfers and maintain receivables.Prepare deposits, journal entries, invoices, and monthly reconciliations.Maintain reimbursement and finance records and complete monthly reports.Procurement & Inventory

Create and manage annual purchase orders.Support physical inventory preparation and coordinate with IT, payroll, and facilities.Badge & Access Management

Order badge supplies, create badges for new hires, and conduct quarterly audits.Coordinate with security and building services.Office & Employee Support

Manage calendars, meetings, conference rooms, and office supplies.Plan employee meals, celebrations, seasonal events, and giveaways.Coordinate vendors for cleaning, maintenance, catering, and facilities.General Support

Manage mail, guest Wi-Fi, work orders, lost & found, and shared spaces.Support visitor hospitality, logistics, power outages, and other operational needs.Skills

Strong organization, multitasking, communication, and vendor-management skills.Experience with finance operations, Microsoft Office, and internal systems.Ability to coordinate events and manage logistics effectively.