Administrative Coordinator/Office and Events Support

Administrative Assistant

Swagelok Louisiana

Baton Rouge, Louisiana (Onsite position)

Swagelok Louisiana is seeking an organized, dependable administrative support professional to provide day to day support across the business. This role will work with multiple departments and senior leaders, including the President, and is best suited for someone who excels at and enjoys administrative support work, takes pride in staying organized, and follows through consistently.

About Swagelok Louisiana

Swagelok Louisiana is the independently owned and authorized sales and service center for Swagelok in Louisiana and portions of Mississippi. We provide fluid system products, assemblies, training, and services to customers in oil and gas, refining, chemical, midstream, power, and transportation markets.

We are looking for someone who is detail oriented, dependable, and able to manage multiple responsibilities while maintaining a high level of professionalism and follow through. This role offers a variety of administrative work, but its core focus is providing strong daily support in helping the office run smoothly.

What you will do

Assist managers with administrative work such as reports, presentations, data compilation, and file maintenanceProvide administrative support to multiple departments as business needs ariseAssist multiple departments with tasks and projects as business needs changeHandle general office duties such as greeting guests, filing, copying, office supplies, service calls, and minor IT troubleshootingSupport quality activities including document revisions, record review, reporting, and follow up on due and overdue recordsFacilitate meeting preparation, customer training logistics, sales administration tasks, and the On Call ProgramSupport sales administration, meeting preparation, customer training activities, and the On Call ProgramPlan and organize company events and meetings, including leading the company Social CommitteeRun occasional offsite errands as needed

What we are looking for

High school diploma or GED requiredAt least 3 years of recent administrative support experience in a professional office environment, preferably supporting mid to senior level managementStrong organizational and follow up skillsAbility to multitask, prioritize, and manage time effectivelyProficiency in Microsoft Office, including Outlook, PowerPoint, and TeamsExcellent written and verbal communication skillsAccuracy, initiative, attention to detail, adaptability, and teamwork

What we offer

Competitive salary plus company bonus plan3 weeks of PTO in your first year and 4 weeks in year twoMedical, dental, and vision coverage, plus a 401(k) with company matchA warm, collaborative culture with highly engaged associatesA pleasant, professional work environment in a newly updated office

To be considered, email Eileen Kilgore at [email protected] with a brief note explaining:

Why you are interested in this roleYour most relevant administrative experienceYour current location and commute to Baton Rouge

Applications will not be considered unless both steps are completed.

No recruiters/agencies