Assistant Event Coordinator

Job DescriptionJob DescriptionDescription
Job Title: Assistant Event Coordinator

Location: Charlotte, NCJob Type: Full-Time

The Assistant Event Coordinator will work closely with the Event Coordinator and other team members to assist in the planning, organizing, and execution of various events. This role requires excellent communication skills, strong organizational abilities, and a proactive, hands-on approach to ensure events run smoothly and meet client expectations.

Key ResponsibilitiesEvent Planning & Coordination

Assist in the planning and logistical coordination of events, including scheduling, venue setup, catering, and other arrangements.Support in developing event timelines, schedules, and checklists to ensure all activities are on track.Coordinate with vendors, suppliers, and contractors to secure needed materials and services.Conduct venue site visits to assess suitability and coordinate on-site needs.
Communication & Client Support

Act as a primary point of contact for clients, responding to inquiries and providing updates on event progress.Assist with managing client expectations and troubleshooting any issues that arise.Ensure all client requests are communicated and implemented effectively.
On-Site Event Management

Attend events to assist with setup, coordination, and breakdown.Oversee staff and volunteers to ensure smooth event flow and troubleshoot any logistical issues.Maintain a professional demeanor to represent the company well during events.
Administrative Support

Manage event-related paperwork, including contracts, permits, and budget tracking.Assist with post-event tasks, such as surveys, evaluations, and reporting.Maintain organized records of events and supplier contacts for future reference.
Skills, Knowledge and ExpertiseStrong organizational and multitasking abilities.Excellent communication and interpersonal skills.Ability to work flexible hours, including evenings and weekends, as needed.Problem-solving skills and the ability to work under pressure.
BenefitsComprehensive health, dental, and vision insurance.Paid time off and holidays.Retirement plan with company match.Professional development opportunities.Fun and creative work environment.

Salary: USD 43200 - 72000 per year