Assistant Event Manager

DescriptionJoin a team where exceptional events come to life.Pippin Hill Farm & Vineyards is one of Virginia’s premier event destinations, known for exceptional hospitality, breathtaking views, and thoughtfully executed weddings and private events. We are seeking an experienced and motivated Assistant Event Manager to support the leadership and day-to-day operation of our events department.The Assistant Event Manager works closely with the Event Manager to oversee event operations, develop and support the events team, manage staffing and labor, and ensure each event is executed according to Pippin Hill’s standards. This position combines hands-on event leadership with the administrative and operational responsibilities necessary to maintain a successful events program.What You’ll DoEvent Operations & LeadershipPartner with the Event Manager to oversee the successful execution of weddings, private events, and other property eventsReview Banquet Event Orders (BEOs), staffing plans, timelines, and event details to ensure the operations team is prepared for each eventProvide leadership and direction to Event Supervisors and event staff before, during, and after eventsLead events as needed and provide management support during complex or high-volume eventsCoordinate with culinary, sales, bar, and other departments to ensure event details are communicated and executed consistentlyTroubleshoot operational challenges and make real-time decisions while maintaining a professional and guest-focused environmentTeam Management & DevelopmentAssist with recruiting, interviewing, hiring, onboarding, and training event staffSupport the continued training and development of Event Supervisors and event team membersProvide coaching and feedback to maintain service, professionalism, and performance standardsAssist with creating staff schedules based on event needs, guest counts, employee availability, and established labor targetsReview staffing levels and make adjustments based on changes in event requirementsHelp foster a collaborative, accountable, and professional team environmentGuest, Client & Vendor ExperienceServe as a management-level point of contact for clients, guests, and vendors during eventsSupport Event Supervisors with escalated guest, client, or vendor concernsBuild strong working relationships with vendors and internal departmentsEnsure specialty service requirements, dietary accommodations, and other important guest details are communicated and executed appropriatelyService & Venue StandardsMaintain Pippin Hill’s standards for event spaces, bridal and groom suites, service stations, bars, and other guest-facing areasEnsure proper setup, organization, cleanliness, and breakdown standards are consistently followedMonitor event supplies, equipment, and inventory and coordinate replenishment or maintenance as neededOversee bar setup and liquor and beverage inventory proceduresAssist with periodic inventory counts and maintenance of appropriate par levelsAdministrative & Financial SupportMonitor event labor hours and staffing costs to support established labor targetsAssist with reconciling event labor and operational costs for financial reportingReview event recaps, incident reports, and operational feedback and follow up on issues as necessaryIdentify opportunities to improve event procedures, service standards, training, and operational efficiencyMaintain accurate event operations records and assist with other administrative responsibilities of the departmentQualifications2+ years of event, hospitality, restaurant, or related operational leadership experience preferredPrevious experience supervising and developing employeesStrong leadership, communication, and organizational skillsAbi…