Assistant, Events

Required skills include excellent organizational capabilities and the ability to manage multiple projects at once and thrive in a project-heavy, fast-paced environment. This is a full-time position with benefits and will pay $23 per hour. Compile weekly events calendar communications to distribute to appropriate teams Assist and collaborate with the Vice President of Events and events team to maintain and track all event logistics including but not limited to: facilities, staffing, catering, valet, and outside vendor management Assist in high volume execution of onsite, offsite and virtual events including but not limited to: scheduling and participating in event planning meetings, drafting content for and coordinating approval of event invitations, sending invitations to internal and external parties, drafting talking points/introductions, tracking RSVPs, gathering information for and drafting run of shows, compiling guest lists and talent face sheets, and checking in guests Create, update, and maintain external party lists for tentpole events within the entertainment industry Track overall budget on all onsite and offsite events Develop and maintain positive relationships with all internal departments and key stakeholders Assist with special projects, research new venues and vendors and compile vendor information as needed Ability to adjust to working various longer hours over a consistent period to cover screenings, receptions and other on-campus events and tentpole events What You Will Need Bachelor’s degree strongly preferred 1+ years’ experience in event planning/management (particularly in a creative/entertainment industry) Strong Project Management skills Proficiency in MS Office (Word, Excel, Outlook, Access, PowerPoint, InDesign, Photoshop, Keynote) General business knowledge and interest in the media and entertainment business Ability to be self-sufficient and make appropriate judgment calls on catering, décor, and general event needs What You Will Get The unique and exciting opportunity to work at one of the leading global entertainment companies Access to the tools, leadership and resources you’ll need to create and drive a center of excellence The opportunity to do the best work of your career Work out of an amazing office – that happens to house one of the top modern art collections in the world Competitive benefits and programs to support your well-being About UTA UTA unites ideas, opportunities, and talent. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.