Associate Manager Events Management - FSP

This position will work in a team environment under the guidance of a Senior Meeting manager to produce events, meetings and additional projects as required. • Coordinate program details and produce a program itinerary / working agenda that outlines all program specifics and requirements. • Oversee and facilitate key-note speaker identification and selection • Develop and issue vendor/supplier contracts, submit RFPs (as necessary), create, and maintain budgets, track invoices and complete budget reconciliation • Research and secure appropriate meeting locations and venues; coordinate and attend site inspections • Establish and maintain relationships with vendors and venues • Communicate between Information Technology support and clients for virtual requirements on assigned programs. • Manage aspects of conference registration, confirmation, and cancellations, work directly with registrants on problems and inquiries • Develop catering plans and menus as appropriate • Identify and secure entertainment as appropriate • Oversee supplies, meeting giveaways ordering and packing/shipping of event materials • Manage event communications inclusive of post-conference evaluations • Create and analyze online evaluations and prepare post-event reports • Serve as onsite point of contact for event participants • Coordinate travel, lodging and expenses for participants traveling to meetings (as appropriate) • Responsible for accurate program forecasting, managing overall program budget, reviewing and auditing all program billing for accuracy • Program debrief with client and vendors to identify areas of success and potential areas for further optimization for subsequent events • Evaluate program impact and reassesses objectives and outcomes; plan for continuous improvement. • Team Leadership: Event Managers carry out many tasks on their own, but a major aspect of the job is working with a team and ensuring everyone has what they need to do their job.