AV/VTC Project / Event Coordinator

**Bailey Information Technology, LLC**
*Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA*
**AV/VTC Project / Event Coordinator**
*EEOC OCIO Enterprise Helpdesk (EHD)*
*Contingent Position - Anticipated Contract Award*
**Location**
**Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices**
**Labor Category**
**Audiovisual / Video Teleconferencing - Project & Event Coordination**
**Key Personnel**
**No**
**Staffing Basis**
**Full-time**

**CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.**

**Position Summary**
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Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

**Key Responsibilities**
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* Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
* Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
* Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
* Oversee recording and live streaming of events to internal and external audiences.
* Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
* Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
* Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
* Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

**Minimum Qualifications**
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* 10 years of experience supporting an environment similar to EEOC's.
* Experience supporting comparable AV/VTC equipment and systems.
* Experience working with dispersed, multi-site field office environments.

**General Requirements (All Positions)**
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* Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
* This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
* Acceptable command of the English language.
* Subject to Contractor-funded training of at least 40 hours/year in core competencies.